IPS Administrative Specialist

Job Title
IPS Administrative Specialist
Job Order ID
Begin Date
Jacksonville,  FL 32250-0249
Other Location
We have an opening for an IPS Administrative Specialist. This position is responsible for the creation of IPS cases by flipping data, creating production orders, transferring cases to Production, and following up to generate invoices at the final step.

The employee will need to be extremely detail-oriented. In this position, one incorrect key has the ability to impact the production of an implant, within a restricted amount of time.

The hiring manager is looking for
  • Strong administrative and Excel skills. This position works very heavily in Excel as well as working in SAP and IPS Gate (training will be provided).
  • Previous admin or office experience.
  • Attention to detail.
  • Date entry.
  • Sense of urgency.
  • Problem solver.
  • Critical thinker.

Hours:  9:00am – 6:00pm  during training then scheduled will be 9:30am - 6:30pm

Job Summary

Responsible for the creation of IPS cases, transferring cases to production, creating SAP sales/ production orders, and closure of IPS cases. Assists with other general office functions as needed.

Essential Functions, Duties, and Responsibilities

  • Create Sales Orders and Work Orders (Production Order) for cases in SAP.
  • Invoice cases in SAP once case is manufactured.
  • Close process for IPS cases.
  • Transfer cases into production queue when ready.
  • Coordinate with engineer to update case check list as needed.
  • Create debit memos for planning sessions and laser marking requests.
  • Perform Purchasing duties for consumables and raw materials for Manufacturing Dept.
  • Perform other administrative tasks as needed.
Required Skills

High School Diploma or Equivalent, AA degree preferred or equivalent combination of education and experience.

Proficient user of Microsoft Office applications.
Optional Skills

Skill Requirements

Typing/computer keyboard
Utilize computer software (specified above)
Retrieve and compile information
Maintain records/logs
Verify data and information
Organize and prioritize information/tasks
Operate office equipment
Verbal communication
Written communication
Research, analyze and interpret information
Basic mathematical concepts (e.g. add, subtract)
Pay Range
$18.00   Hourly to $18.00   Hourly

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