A global professional services corporation in Middlesex County seeks an experienced Project Specialist (Hybrid,  NJ) to join their team.  The position is hybrid:  three days onsite and two days remote.  The base salary is $85K plus bonus with an extremely attractive benefits package.

Primary Duties:

The Project Specialist will act as the staff liaison for the review and revision of Society/Council/Technical Community governance documents. Governance documents may include constitutions, bylaws, and operating manuals.  You will report to the Senior Manager, Volunteer Engagement and Governance and function as an individual contributor, and as such has the authority to develop processes and procedures that impact the committees and programs. The position does not have any direct reports but acts independently as the lead for the project that you support.  You are self-directed on day-to-day activities and designs innovative solutions that advance business objectives and priorities for the committees and programs under your purview.   Additional duties include the following:

• Provide guidance, support and subject matter expertise both directly and indirectly for Technical Activities Societies/Councils and Technical Committees (S/C/TCs) such that volunteers have the necessary information to accomplish work in a timely and efficient manner.

• Advise and provide direction on matters that arise within Technical Activities Societies/Councils/Technical Committees (S/C/TCs) pertaining to governance and policy interpretation. Ensure that Technical Activities Societies/Councils and Technical Committees governing documents are not in conflict with and within the boundaries of the Company and Technical Activities’ governing documents, laws, and regulations. Advice and direction provided to S/C/TC volunteer leadership will enable the volunteers with the ability to manage their respective communities properly.

• Liaise with staff throughout the Company and specifically with Societies/Council leadership to coordinate efforts with respect to the Company and Technical Activities governance, policies, web tools, best practices, etc.

• Troubleshoot issues for TA communities in areas related to OU contracts, legal issues, risk, sister society agreements, constitutions and bylaws, and elections with a clear understanding of the operations required to manage TA committees, communities and the activities they engage in.

• Provide content of web sites for various staff and volunteer functions, events and committees; Ensures content is uploaded and refreshed as appropriate to the timelines for each event.

• Develop and implement an assessment plan of Society/Council/Technical Communities governance processes and identify drivers and methods of high performing committees; Develop recommendations for technical committees to follow that include tools and best practices to be implemented.

• Review and provide updates to the Technical Activities Board Operations Manual on a regular and as needed basis.

• Ensure that technical committee governance documents are complete and clearly written, thus providing volunteers with information needed to govern and properly administer the areas under their responsibility; Ensure that technical committee documents are in compliance with the company's documents.

• Improve the quality and information included in the Company's governance documents related to Technical Activities, Societies and Councils, and Technical Communities.

• Train and/or develop training tools for Society/Council/Technical Communities as necessary.

• Work with Society/Council/Technical Communities, develop frequently asked questions, best practices, and issue tracking records that can be shared with all TA entities. Develop methods of effectively communicating with Society/Council/Technical Communities.

• Ensure that technical community governance documents are complete and clearly written, providing volunteers with information needed to govern and properly administer the areas under their responsibility. Ensure that technical community documents are in compliance with the Company's documents.

• Draft reports and presentations to be presented from Technical Activities to the the Company's Board of Directors.

• Supervise, guide, and develop materials for volunteer leaders and senior staff related to meetings and event production, information dissemination and other items related to planning and successful execution at volunteer events.

• Develop minutes, highlights reports, agendas, on an as needed basis in support of the Technical Activities Board (TAB) and TAB standing committees

• Responsible for special projects, including developing guidelines for executive session processes, and archiving of meeting minutes.

• On an as needed basis, provide primary, high-level administrative staff support, as well as subject matter guidance to events, committees and other ad hoc activities.

• Other projects as required to ensure effective operations related to the Technical Activities Volunteer Engagement Governance Team.

​​​Requirements:

• Bachelor's degree or equivalent experience Bachelor’s Degree preferred. Will consider equivalent and progressive job experience in lieu of a degree requirement.

• Non Clinical\PMP - Project Management Professional preferred

• Paralegal degree and/or parliamentarian certification preferred

• Certified Association Executive (CAE) credential preferred

• 4-7 years business experience working in a communications, non-profit Governance support, business administrative, or project management position.

• Experience working with volunteer leadership based organizations and volunteer meeting management experience preferred.

• Experience working with Roberts Rules of Order, bylaws, policies and constitutionally based organization structures preferred.

• Parliamentarian and/or paralegal experience highly desirable preferred.

• Excellent interpersonal skills and organizational abilities to manage several projects simultaneously.

• Technologically savvy knowledge worker who applies the benefits of technology to his or her work environment.

• Ability to utilize web conference tools and technologies related to virtual presentations.

• Must be a regular user of web content management systems/technology and a daily user of off-the-shelf word processing, presentation and spreadsheet software.

• Advanced and daily user of email and the Internet for research and communication, plus a regular user of large databases, such as those used for association management.

• Possesses good technical knowledge and be able to provide assistance whenever necessary in real time during volunteer events to those less technologically savvy.

• Ability to develop efficient business processes and examining existing processes for cost and time efficiencies.

Frink-Hamlett Legal Solutions is an equal employment opportunity employer and all applicants will receive consideration for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation or citizenship status.