YCC - Human Resources Assistant

Job Title
YCC - Human Resources Assistant
Job Order ID
Begin Date
Jacksonville,  FL 32216
Other Location
Position Overview

Provide direct support to the Director of Human Resources by coordinating administrative functions for Human Resources and Training. Assist in all administrative tasks related to onboarding, background screening, and training.

Knowledge, Skills, and Abilities 
The HR Assistant will have the following knowledge, skills, and abilities:


•    Knowledge of principles and processes for providing good customer services.
•    Preferred knowledge of human resources laws and compliance with local, state, and federal requirements.


•    Excellent interpersonal, administrative, time management and organizational skills.
•    Excellent oral and written communication skill. 
•    Excellent proofreading, attention to detail, and follow-up skills. 
•    Excellent communication and presentation skills.
•    Proficient in Microsoft Office (MS Word, Excel, and Outlook).


•    Ability to communicate clearly and concisely, both orally and written.
•    Ability to multitask and prioritize.
•    Ability to compute time and attendance.
•    Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
•    Ability to establish and maintain effective working relationships with others.

Duties and Responsibilities

•    Assist with updates, filing, maintaining personnel files, job descriptions, performance evaluations, manuals, and binders such as I-9s, Florida New Hire Reporting, E-Verify, DJJ SVS, and other HR logs.
•    Reconciles monthly employee benefit billings to ensure that proper payroll deductions have been made.
•    Conduct quarterly personnel file audits to ensure references, motor vehicle records and other personnel file documents are accounted for and up to date.
•    Assist with the processing of applications, pre-employment paperwork, background screening requests, new hire orientation, and maintaining an up-to-date background screening log. 
•    Coordinate training schedules for new and existing employees in collaboration with Director of HR, Department Heads and other appropriate trainers, as needed.
•    Administration of training calendars and recordkeeping of completed training in a training database. Gain familiarity with DJJ, CINS/FINS and DCF training requirements and updates. 
•    Monitor and maintain training files, reports, and logs to ensure compliance with Department of Juvenile Justice (DJJ), Children or Families in Need of Services (CINS/FINS), Department of Children and Families (DCF) and other entities as needed.
•    All other duties as assigned.
Required Skills

Bachelor’s degree preferred or office experience, preferably within a non-profit agency dealing with children.

Ability to deal with and maintain highly sensitive and confidential information and use discretion not to disclose.

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