Accounts Payable Coordinator

Job Title
Accounts Payable Coordinator
Job Order ID
27665528
Begin Date
4/12/22
Duration
Direct Hire
Location
Jacksonville,  FL 32204
Other Location
Description
Under direct supervision of the Accounts Payable Supervisor, this position works in a team setting with general responsibility in the timely and accurate processing of AP invoices including other processes associated in and around the AP function.

Essential Job Functions
  • Processes high volume of vendor invoices for operations inventory and non-inventory items, blanket purchase orders for materials and services, grant funded and contractual purchases of equipment, services, etc. using a 3-way match process (invoice, purchase order, receiving).
  • Processes direct disbursements (non-purchase order requests) timely into payables system.
  • Issues checks or prepares wires on a weekly basis, providing disbursement detail to cash management staff and payees, as required.
  • Serves as the secondary team resource for questions and/or assistance for frontline matters; escalates unusual situations to management, if needed.
  • Pulls vouchered invoices to match Selected Payment reports generated by Treasury.
  • Assists with review of “held” vendor payments.
  • Assigns expense to projects and departments accurately.
  • Reviews general ledger account numbers on procurements, purchase orders and direct disbursement requests and resolves any discrepancies before proceeding with input, seeking supervisor’s assistance if necessary.
  • Assists with monthly reconciliation of vouchers payable.
  • Reviews daily encumbrance and accounts payable edits for accuracy, making corrections before updating to the general ledger.
  • Reconciles statements from vendors, seeking prompt resolution of outstanding or missing invoices.
  • Runs open purchase order reports to identify and research open items or unpaid invoices.
  • Creates and maintains various Excel spreadsheets.
  • Assists team with payable records filing and purging.
  • Assists with other department work as required, including the training of temporary or new staff.
  • Performs related work as assigned.
Knowledge, Skills and Abilities
 
  • Proficient with Microsoft Office Suite, including advanced functions in Microsoft Excel & Word including look-ups and pivot tables.
  • Recent experience in Oracle V. 12 or similar ERP.
  • Accuracy and speed in data entry and general keyboarding.
  • A change agent  who has high energy and is customer focused.
  • Excellent time management, administrative and organization skills.
  • Excellent analytical skills and attention to detail.
  • Ability to communicate clearly and professionally with employees and customers both orally and in writing.
  • strong interpersonal skills with the proven ability to work with diverse teams.
  • Excellent listening skills using patience and empathy.
  • Ability to handle confrontations constructively.
  • Ability to use good judgement in making decisions in accordance with policies and procedures.
  • Ability to handle multiple tasks and be detail-oriented.
  • Ability to work a flexible schedule.


 
Required Skills

Associate’s Degree and a minimum of three years relevant experience in financial setting.

A combination of equivalent work experience and training may be substituted for the degree.

General accounting experience to include accounts payable, accounts receivable, project accounting and journal entry preparation in a transit related field is preferred.
Openings
2

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