Program Coordinator

Job Title
Program Coordinator
Job Order ID
Begin Date
Jacksonville,  FL 32204
Other Location
Idea Recruitment has partnered with a public transit service provider in Jacksonville, FL in their search for a Program Coordinator

Job Summary

Under the direction of the Director - Capital Projects Office, this position is responsible for providing general support of JTA projects implemented within the Authority’s System Development Division.

Essential Job Functions:
  • Responsible for the oversight and management of all operations, activities for each program.
  • Monitor program execution to achieve maximum effectiveness.
  • Coordinates with other departments to prepare reports and resolve issues.
  • Review and improve applied standards and processes.
  • Generate requisitions for assigned projects.
  • Develop and maintain program charters.
  • Recommend improvements and present ideas for program efficiencies.
  • Track program performance.
  • Monitor and facilitate use of the project management information system, update training manuals and facilitate team member training.
  • Prepare monthly reports and assemble data to consolidate.
  • Prepares and assists in preparation of presentations and reports.
  • Verifies bid documents are ready for advertisement.
  • Works with program managers to maintains log of contracts and purchase orders issued for projects.
  • Supports senior staff and tracks project milestones and division Authority goals.
  • Ensures project documentation, correspondence and records are stored in accordance with department needs and applicable regulations, laws and funding requirements.
  • Identifies trends for senior staff attention.
  • Performs related work as assigned.
Knowledge, Skills and Abilities
  • Must possess leadership characteristics; including but not limited to, customer focused, innovative, strategic thinker and a team player.
  • Knowledge of project planning, development, design, engineering and construction management methods, practices and principles relating to highway, building, transit and bridge construction
  • Knowledge of grant funding and award requirements
  • Possess scope control and change management proven knowledge
  • Ability to conduct field visits to ensure and document compliance with codes and laws.
  • Ability to review, understand and interpret construction plans and specifications.
·Ability to work in a fast paced environment with tight deadlines and competing priorities.
  • Ability to communicate effectively, both orally and in writing, with sensitivity, passion and a focus on unity and equity.
  • Strong organizational, analytic and strategic-thinking skills with demonstrated ability to create, implement and monitor complex plans and translate those plans into goals and concrete methods and strategies.
  • A career track record that shows stability with an organization and the capacity to develop and nurture relationships that culminates into overall success.
  • Ability to communicate and interact with audiences at various levels.
  • Ability to lead a team, or be a participant, regardless of position within the Authority.
  • Familiarity of basic federal, state and local construction codes and laws with knowledge of FDOT requirements preferred.
  • Advanced proficiency in the operation of a personal computer with preferred  project management software experience. .
  • Ability to clearly communicate with contractors and consultants.
Required Skills

Bachelors Degree in Engineering, Project Management, or closely related field and a minimum of five years progressive relatable experience, preferably with an engineering consulting firm, contractor or public agency.

An equivalent combination of ten years experience and training may substitute for a degree.
Optional Skills


· Ensures compliance with key FTA and DOT specifications.

· Ensures compliance with Disadvantaged Business Enterprise requirements.

· Responsible for completing all mandatory training classes.

· Responsible for reviewing and complying with all JTA policies, procedures and directives.

· Conforms with all safety rules and wears/uses all appropriate safety equipment.

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