Accounts Payable Coordinator

Job Title
Accounts Payable Coordinator
Job Order ID
Begin Date
Jacksonville,  FL 32218
Other Location

Responsible for the accounts payable function including matching of invoices, input of accounts payable information into multiple computer system, printing of checks and generation of accounts payable reports.

Assist Accounting Manager in day-to-day operations of the accounting department.


  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
  • Ensures credit is received for outstanding memos.
  • Requests stop-payments as needed.
  • Pays employees by receiving and verifying approved expense reports and requests for advances; preparing checks.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by filing documents and storing electronically.
  • Protects organization’s value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Accomplishes accounting and organization mission by completing related results as needed.
  • Ensures AP invoices have met the control procedures prior to processing.
  • Verifies W-9 information is accurate prior to payment.
  • Reviews Papersave invoices for correct account, proper approval, accurate dates and invoice numbers.
  • Creates batches for Great Plains. Modifies data as needed for the correct expense period (prepaids, invoices received after close, ets)
  • Posting of accounts payable batches to the general ledger.
  • Printing of accounts payable checks and matching with invoices.
  • Generation of accounts payable reports from the computer accounting system.
  • Manages credit card issuance and returns
  • Manages vendor payment via American Express
  • Copying all invoices relating to the Capital Campaign on a monthly basis.
  • Assisting the Accounting Manager with preparation of schedules for annual audit.
  • Must become familiar with all aspects of the accounting office.
  • Performing related duties as required.
Required Skills

Accounts Payable, Excel, V-Lookup
Pay Range
$19.23   None to $20.19   None

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