Executive Administrative Assistant

Hybrid – Northern Virginia (Metro DC)

Must be a U.S. citizen able to obtain a Public Trust

@Orchard is seeking an Executive Administrative Assistant to support a senior leadership team for a growing GovTech company that will be opening a new office in Northern Virginia in early 2026. The role will start as #workfromhome, and evolve into a #hybrid position once the new office opens, most likely in or near Alexandria, VA. As the EA, you will report to the company President and be his primary administrative resource; you will also support other senior leaders as needed.

Our client connects, protects, and secures information vital to our nation's critical infrastructure. They provide the only EMP-hardened, resilient 5G communications infrastructure available today. Their solutions deliver a complete, survivable, private micro-datacenter that ensures continuity of operations for mission-critical domains—even on the move. By focusing on security-first design and utilizing flexible, rapidly deployable

As the Executive Administrative Assistant, you will. 

• Manage confidential information with sound judgment.
• Manage Senior Leadership Team Outlook calendars and prioritize meeting requests while troubleshooting conflicts.
• Plan and organize company-wide events (All Hands Meetings, offsite events).
• Play a critical administrative role in event planning.
  • Research event-related options (venue, location, catering) and assist with preparing budget proposals, communication pieces, and oversee event logistics (coordinate numerous vendors, entertainment).
• Prepare conference rooms for in-person meetings - includes technology set-up and clean-up of conference rooms.
• Prioritize and manage multiple projects simultaneously, including resolving issues promptly.
• Assist with compiling reports and preparing spreadsheets.
• Assist with the creation of PowerPoint slide decks for various topics and events.
• Partner with the Senior Leadership Team (SLT) for various reports, data, information, and requests on behalf of the President. 
• Take minutes during meetings and distribute minutes. 
• Arrange travel for the Senior Leadership Team. 
• Process expenses report and submit through the T&E system. 
• Oversee travel arrangements and the expense reimbursement process for visitors.
• Special projects and tasks assigned.

Your background will likely include the following. 

• Demonstrated experience supporting senior leaders in the capacity of an Executive Assistant for at least 6 years. 
• Demonstrated experience using Travel & Expense software, i.e., Concur, Expensify. 
• Highly proficient in managing senior-level Outlook calendars. 
• Advanced skills in the Microsoft Suite, including Word, Excel, Outlook, and PowerPoint. 
• Have a thorough understanding of the importance of maintaining confidentiality in all communications, both written and verbal. 
• Have excellent organizational and time management skills. 
• Strong interpersonal, verbal, and written communication skills.
• Highly organized and able to oversee multiple projects at once. 
• Demonstrated examples of working to deadlines, with a sense of urgency and thoroughness, while maintaining composure.

Compensation for this role will be based on your experience and qualifications; it is expected to be in the range of $85,000 to $96,000. In addition, there will be generous benefits, including health, PTO, and 401K.

Established in 2010, @Orchard has an exceptional reputation, providing talent acquisition solutions to time-sensitive, talent scarcity issues to deliver better talent management ROI.  Our specialty lies in the critical area of program talent acquisition and resource management, not in one narrow skillset, but across many areas of technical and functional delivery. To learn more about our other exciting opportunities, visit our Jobs Page at www.atorchard.com.