Budget Analyst (Level III)

NOAA NEFSC Budget, Acquisition & Grant Support Services

Falmouth, MA (WHOI); Pocasset, MA; and Narragansett, RI

This role provides financial and budget execution support to NEFSC’s Budget Office and scientific divisions. for the Northeast Fisheries Science Center (NEFSC) 

Join @Orchard in supporting the Northeast Fisheries Science Center’s (NEFSC) critical budget and finance operations within the Operations, Management, and Information (OMI) Division. The Budget and Finance Branch manages financial execution, procurement, property oversight, and grants administration to keep NEFSC’s scientific enterprise running efficiently and in compliance with federal standards.

As a Level III Budget Analyst, you’ll assist with budget formulation, financial monitoring, invoice reconciliation, and reporting across multiple systems, including FMDS, EDW, and BAS. You’ll support strategic planning, coordinate interagency agreements, and play a key role in policy audits and spend plan execution. Whether developing tools to track complex funding streams or presenting financial data to leadership, this role demands accuracy, initiative, and collaboration.

If you have strong knowledge of federal financial systems, a knack for data analysis and reporting, and the ability to streamline complex processes, this is your opportunity to support science through sound fiscal management.

Key Responsibilities

• Supporting and assisting in reviews of budget formulation and budget execution. Provide interdisciplinary expertise related to administration and project management, business processes, and financial management.  

• Assist in monitoring financial performance, such as fund transfers, status of obligations, and disbursements.  Reconcile and correct discrepancies in NOAA FISHERIES financial management systems (e.g., BAS to include EDW, IPP, EBS) following established protocols, and review for accuracy

• Performing a full range of administrative duties to include database entry, filing, electronic spreadsheet development, and tracking of financial and procurement activities.

• Audit of program policies to ensure compliance with NOAA and NOAA FISHERIES policies.

• Prepare documentation for yearly audits of federal labor, overtime, and NFC Labor WebADI Corrections (NLWC)

• Assist with the preparation of Standard Operating Procedures and maintain updates to those policies that can be electronically disseminated to staff. Review and provide recommendations for improvements 

• Process Budget Operating Plans (BOPs) into the Financial Management Data System (FMDS).

• Initiate outgoing transfers and allocate incoming transfers in FMDS

• Collect data and conduct cost analysis for the execution of budgets.

• Develop financial spreadsheets and graphs in prescribed formats.

• Develop training presentations and conduct webinars with budget staff and management.

• Coordinate efforts between Federal agencies in the development of memoranda of understanding and interagency agreements.  Must be familiar with the Cost Reimbursable federal process.  

• Generate reports in the Enterprise Data Warehouse (EDW) financial system as necessary

• Assist with preparing documentation for non-labor and labor adjustments (Invoice Reclassifications / NLWC). 

• Assist with strategic planning, performance measures, and coordinate with Divisions to gather data for input into program Budget worksheets

• Assist in ensuring submitted budget plans agree with overall targets, create funds variance analyses, assist with year-end financial close-out processes, and assist with ad-hoc data calls (e.g., issuing, tracking, and responding)

• Assist in preparing cost documentation reports, tracking, conducting reconciliations, and coordinating actions as needed

• Assist with other budget monitoring and execution responsibilities as needed 

• Review and process invoices for utility and service agreement accounts; field questions from vendors regarding the status of accounts; correspond with the Finance Division to determine account standings. Maintain appropriate files and supporting documents.

• Track expenditures and provide a monthly status of funds using an internal Excel tracking tool.  

• Develop and maintain budget tools to improve the efficiency of tracking and managing complex budgets. (Level III)

• Modify budget tools and provide subject matter expertise as required. (Level III)

Required Qualifications & Experience

• Expert knowledge of word processing, spreadsheets, and presentation development.

• B.S\B.A degree in Business Administration or a related field and 4+ yrs experience in business, finance, accounting, acquisitions, or a related field.

• Knowledge of Federal financial management, analysis of data, creating charts, the acquisition process, looking for errors, and problem-solving.

• Familiarity with planning, budget execution, and Federal financial management and operations. 

• Knowledge of Appropriations Law.

• Proficient in using MS Word, MS Excel, and MS PowerPoint.

• Proficient in using Google Suite (i.e., Google Sheets, Google Docs, Google Calendar, Gmail)

• Proficient in Pivot Tables

Established in 2010, @Orchard LLC has an exceptional reputation, providing staffing solutions to time-sensitive, talent scarcity issues to deliver better talent management ROI.  Our specialty lies in the critical area of program talent acquisition and resource management, not in one narrow skillset, but across many areas of technical and functional delivery. To learn more about our other exciting opportunities, visit our Jobs Page at www.atOrchard.com.