Executive Administrative Assistant – International Affairs Support

Silver Spring, Maryland

 Are you a proactive and exceptionally organized administrative professional looking to make an impact? @Orchard is seeking a dynamic Executive Administrative Assistant to support a critical new contract with the National Oceanic and Atmospheric Administration’s (NOAA) National Marine Fisheries Service (NMFS).

This is more than a standard administrative role. You will be the organizational cornerstone for the Director of the Office of International Affairs & Commerce, working in close partnership with the Director and their Chief of Staff. You will play a vital part in ensuring the seamless operation of a key federal office dedicated to managing international marine resources. If you thrive in a dynamic environment and are skilled at providing high-level support, we encourage you to apply.

What You'll Do: Key Responsibilities

As the Executive Administrative Assistant, you will be entrusted with a wide range of duties that require precision, foresight, and professionalism.

• Executive Calendar Management: Serve as the primary gatekeeper and manager for the Director’s complex schedule, proactively coordinating meetings, vetting requests, and ensuring all necessary briefing materials are prepared and delivered well in advance.
• Meeting & Event Coordination: Flawlessly manage logistics for internal and external meetings, including securing venues, arranging room setup, running presentations, and handling pre-clearance for all domestic visitors.
• Document & Information Flow: Manage the flow of critical information by finalizing official documents, maintaining a secure digital repository of memos and decisions, and assisting with internal tasks as directed by the Chief of Staff.
• Office Travel Coordination: Act as the central point of contact for office travel, skillfully handling flight and hotel bookings, processing expense reports, and providing comprehensive travel assistance to staff.
• Professional Representation: Serve as a polished first point of contact for the Director’s office, greeting members of the public, answering phone calls, and routing inquiries with professionalism and efficiency.
• Special Projects: Take on special assignments and projects as needed, demonstrating flexibility and a can-do attitude.

What You'll Bring: Required Experience & Skills

We are seeking a candidate with a proven track record of excellence in executive support.

• Education: An Associate’s degree is required.
• Experience: A minimum of 3 years of professional experience providing direct administrative support to senior-level leadership (e.g., Director, VP, C-Suite).
• Technical Proficiency: Expert-level knowledge of the entire Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace products (Gmail, Google Docs, Google Calendar).
• Exceptional Communication: Strong and articulate written and verbal communication skills, with the ability to interact professionally with staff at all levels, government officials, and the public.
• Organizational Mastery: World-class organizational skills with the ability to work on multiple tasks with minimal supervision and a keen eye for detail.
• Problem-Solving Mindset: A demonstrated ability to anticipate needs, problem-solve proactively, and present potential solutions to leadership.
• Adaptability: The capacity to expertly prioritize workloads and meet deadlines in a dynamic and occasionally fast-paced environment.

Established in 2010, @Orchard LLC has an exceptional reputation, providing staffing solutions to time-sensitive, talent scarcity issues to deliver better talent management ROI.  Our specialty lies in the critical area of program talent acquisition and resource management, not in one narrow skillset, but across many areas of technical and functional delivery. To learn more about our other exciting opportunities, visit our Jobs Page at www.atOrchard.com.