Ardon Health

Join our team 

Based in Portland, Oregon, Ardon Health offers specialty pharmacy care with a human touch. We embrace the full health ecosystem —because getting better isn't just about filling a prescription. To foster good health, we connect patients, providers, manufactures, payers and the community with healthy tools and resources.
Ardon offers a unique and modern work environment that blends teamwork, excellence and open communication. Our team members grow and develop skills together while providing a high-quality, well-rounded patient experience.

Ardon’s Office Manager is a highly visible role that organizes and coordinates office administration and procedures. Ensures a polished office environment that runs in a professional, efficient, effective, and safe manner. Responsible for developing intra-office communication protocols, streamlining administrative procedures, receptionist supervision, and task delegation. Manages a wide range of administrative duties and executive support-related tasks.

Primary Functions:

• Oversee the day-to-day operations of the receptionist, facility services, and office coordinator(s).
• Develops and implements internal communication strategies that ensure consistent, informative, positive, and professional messaging that aligns with company’s brand identity, mission, and values. 
• Develops and implements impactful employee engagement and wellness strategies and plans.
• Seeks new methods and creative strategies to increase internal awareness of key events and changes, including service changes, special events and other topics of interest. 
• Supervises employee onboarding activities.
• Supervises administrative office support staff.
• Supervises the smooth, friendly, efficient, and professional operation of the office.
• Ensures condition of the facility is maintained in a professional, safe, secure, and pleasant manner.
• Serves as a liaison, facilitates Ardon’s engagement, and represents Ardon for planned events with patient advocacy and community organizations. 
• Provide supervision, training, coaching, mentoring and performance appraisals for office coordinator(s).
• Point person for maintenance; work with facility staff, request maintenance quotes and coordinate work with key Pharmacy personnel.
• Participate actively in the planning and execution of company events.
• Organize orientation and training of new staff members.
• Plan and prepare for staff onboarding activities.
• Assist Ardon’s leadership team with administrative functions such as scheduling meetings, preparing presentation material.
• Communicate freely, both verbally and in writing, to propose ideas, solutions, decisions, and status.
• Partner with HR to update and maintain office policies, as necessary.
• Other Duties as assigned.

• Prolong keyboard and PC work in a constant seated position. Work in excess of 40 hours per week, including evenings and occasional weekends, to meet business need.

• Proven office management, or executive assistance experience.
• Human resources experience in hiring, supervision, and performance reviews.
• Computer skills, including proficiency in Word, Excel, and PowerPoint.
• Knowledge of office management responsibilities, systems, and procedures.
• Excellent time management skills, ability to multitask and prioritize work, and work independently.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Interest and aptitude in ongoing learning about HR procedures
• Strong relationship building and team collaboration skills.
• Well organized, flexible,
• Ability to project a professional image and maintain complete confidentiality.
   

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. 

Ardon Health seeks to allow equal employment opportunities for all qualified persons without regard to race, religion, color, age, sex, sexual identification or orientation, national origin, marital status, disability, veteran status, or any other status protected by law. Offers of employment are conditional upon proof of COVID-19 vaccination.

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