The successful candidate for this position will be an organized, confident, articulate, detail oriented, resourceful, flexible problem solver who takes ownership and responsibility of tasks and can act independently or as part of a team as required by the circumstance. They must possess the ability to work well with all levels of internal management and staff, as well as outside business partners. 

They will have to be able to speak well and write emails in a tone/voice appropriate for the circumstance with an understanding of who the recipients are and what their relationship is to the executives. They will need to be able to reorganize their day to attend to the executives’ needs, and to be able to put matters into priority order on their own witha realistic balance among multiple priorities

The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Primary functions include:

• Manage active calendars. Ensure execs are prepared for & well informed of upcoming commitments & responsibilities, following up appropriately. Research companies and contacts if necessary.
• Create & manage documents and presentations in Microsoft Word, Excel & PowerPoint.
• Keep contacts up to date and handy (Outlook).
• Arrange/coordinate travel and accommodations. Create itineraries with travel & meeting information. 
• Gather reports / presentations from others 
• Submit & handle all documents in need of Execs signature, determine priority based on timing. Ensure all are signed in a timely manner. 
• Track, reconcile and prepare purchase orders and expense reports. 
• Work alongside other executive assistants and cover if necessary. 
• Complete tasks for Executives’ teams
• Be available during non-office hours to provide assistance (as needed).
• Report to Operations team with any questions, concerns, purchase needs and approved business purchases. 

Skills & Requirements: 

1. 3-5 Years in an Executive Assistant role
2. Bachelors Degree 
3. Pleasant personality, sense of humor & professional appearance
4. Ability to operate effectively & efficiently in a fast-paced environment. 
5. Demonstrated proactive approach to problem-solving with strong decision-making capability
6. Must exhibit excellent attention to detail and organizational skills
7. Must have a working knowledge of PC & Mac products and MS Office. (Word, Excel, Outlook, etc.)
8. Must be energetic, highly motivated and able to multi-task 
9. Must take ownership of tasks and be able to follow through independently 
10. Excellent written, interpersonal and communication skills – the person in this position will be communicating with most employees

Ability to maintain an open dialogue with Executives & Operations team in order to meet their needs efficiently