Job Responsibilities:

1.       Title: Administrative Assistant

2.       Reports to Operations Department

3.       Manage and maintain the appearance of the reception area.

4.       Greet visitors and vendors.

5.       Open daily mail, date stamp and distribute.

6.       Responsible for all incoming packages. Log all incoming deliveries and distribute.

7.       Assist staff with preparing outgoing mail, overnight mail and packages, etc. Assure that all are sent economically and promptly and have reached their destination.

8.       Manage, inventory and stock shipping supplies. 

9.       Manage conference rooms.  Assist with refreshments, catering, documentation or office supplies as needed. Clear conference room after each meeting.

10.   Maintain common areas and ensure office is organized.

11.   Inventory, obtain approvals, order and maintain all office supplies.

12.   Coordinate travel for employees.

13.   Assist Safety Manager.

14.   Assist with marketing swag.

15.   Manage kitchen and break area.  Make coffee, load and unload dishwasher, keep supplies stocked and areas tidy.

16.   Coordinate employee celebrations.

17.   Manage office machines.  Call for service as needed.

18.   Fill all copiers with paper and check for low toner, etc. each day.

19.   Assist in problem resolution related to day-to-day office operations.

20.   Assist all departments with a variety of administrative tasks and projects including making copies, creating files, draft letters, transmittals, etc.

21.   Run errands as needed.

22.   Use technology to create cutting edge efficiencies.

23.   Actively participate as a team member of the organization.

24.   Perform additional tasks as needed.