Current Open Jobs & Employment Oppportunities | Insperity

Office Manager/Bookkeeper

Job Title
Office Manager/Bookkeeper
Job ID
27629560
Location
SCOTTSDALE,  AZ 85251
Other Location
Description
Our client is part of the MassMutual family of agencies, providing individuals, business owners and corporations with personalized advice and solutions to protect what matters. Their agency promotes a culture of excellence and provides an exemplary support team that defines their mission to be:
 
  • The first firm our clients think of when seeking insurance, investment, and financial planning strategies
  • The firm of choice for talented people seeking a financial services career

Office Manager/Bookkeeper

Professionalism. Integrity. Passion. When considering building a financial services practice, it’s important to align yourself with a firm that shares your passion for helping clients secure their financial future. If you value these traits, then we have an opportunity for you!

As the Office Manager / Bookkeeper, you’ll provide project management, business development and initiative support, as well as operational and reporting assistance to the CEO and VP of Corporate Services.

Responsibilities:
  • Wo Works with CEO and VP of Corporate Services on specified initiatives, as well as project and practice management improvements to enrich the producer experience and meet Agency goals
  • Manages assigned day-to-day business issues and projects that arise in the organization
  • Completes day-to-day Bookkeeping items to ensure Bookkeeping Account Manager has all necessary items to complete the Agency books
  • Compiles recruiting status tracking and prepares and distributes summary reports
  • Completes periodic and annual maintenance and updates of assigned documents (Partnership Agreement, Agency Contingency Plan, GBF Master Checklist, etc.)
  • Assists with Agency event preparation
  • Provides input and support to CFO & VP of Corporate Services for annual Budget
  • Responsible for the administration, reporting and communication of the Producer Recognition (monthly Leader Boards, etc.)
  • Responsible for creation and maintenance of in-house L&H and Securities license reminders, expiration and designation process
  • Creates and maintains bi-weekly agenda for Leadership Production meetings
  • Works with VP of Corporate Services and Bookkeeping Account Manager to keep Producer/SM deals current and maintain timely reminders of when deals change/terminate etc.
  • Executes on high level on-boarding and off-boarding tasks as required
  • Facilitates MassMutual Academy registration
  • Manages Producer invoices, billing, set up and termination (including MassMutual Academy billing). Responsible for Producer collection efforts and charge-off procedure
  • Handles facility relationship for on-boarding – obtaining paperwork from New Hires for badges and parking, seating assignment and keys, desk nameplates etc. and works with other departments to ensure a smooth transition
  • Handles facility relationship for off-boarding of Producers/staff/management – clean out desk, obtain badge and keys, etc.
  • Direct manager of Front Desk personnel including development and performance management
  • Administrative support as needed/requested
  • Searches for best practices in all departments/areas
  • Handles confidential business matters and works independently on special assignments
  • Ensures office organization and tidiness
  • Special projects as assigned

Education/Experience:
  • Bachelor’s degree
  • 3-5 years of experience working as an Office Manager providing support to an Executive Team
  • Bookkeeper experience is required
  • Experience in the Financial Services Industry
  • Proficient with QuickBooks and Sage
  • Strong Microsoft Office skills (Outlook, Word, Excel, and PowerPoint)
  • Good technology skills
  • Insurance product knowledge (life, disability, and long-term care) a plus

Required Skills/Abilities:
  • Appropriate professional appearance
  • Cheerful, friendly, and positive demeanor with producers/staff/management and visitors
  • Strong attention to detail
  • Excellent writing skills
  • Excellent communication skills (verbal and written)
  • Excellent listening skills
  • Excellent customer service skills
  • Ability to self-manage
  • Team player
  • Capability to build relationships across the organization
  • Ability to multi-task and prioritize multiple projects and needs with a smile
  • Ability to quickly ‘catch on’ to tasks, projects, needs
  • Strong sense of urgency about solving problems and getting work done
  • Ability to read situations quickly and accurately
  • Ability to embrace change with optimism and positivity
  • Dedicated to exceeding internal and external client expectations
  • Handles stressful situations with calm and poise
  • Keeps others informed on the status of assigned work

Benefits:
Our client values their employees’ time and efforts. Their commitment to your success is enhanced by their competitive compensation and extensive benefits package. They work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where each person feels encouraged to contribute to their processes, decisions, planning and culture.


Our client is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation, or any characteristic protected under applicable law.