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Grants Coordinator – Hoosier Academies Network of Schools

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Grants Coordinator – Hoosier Academies Network of Schools
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Other Location


You know your kids have something special inside of them. We know it, too. Hoosier Academies, a public charter school authorized by Ball State University, makes learning fresh and exciting for children just like yours. Offering a blend of online learning and face-to-face instruction, Hoosier Academies gives you and your family choice and flexibility in your child's education.

Grants Coordinator – Hoosier Academies Network of Schools

The Grants Coordinator performs a variety of duties relating to the development and implementation of school grants as outlined by the Indiana Department of Education. The Coordinator will work with administration staff, principals, teachers, and parents to facilitate the program, and is a twelve (12) month position. The Grants Coordinator supports both schools, Hoosier Academy, Indianapolis and the Insight School of Indiana, and is remote as well as on-site working environments at the Hoosier Academy Administrative Office located in Indianapolis. 

Qualifications and Skills:

·       Certificates, Licenses, Registrations: Experience as a Grants Coordinator preferred, and/or A valid Indiana Teaching License with at least five (5) years of successful teaching experience in “at risk of low academic achievement.”

·       Interpersonal/Communication Skills: Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit. Demonstrated ability to successfully work with principals, teachers, and parents. Ability to facilitate meetings and make presentations.

·       Language Skills: Ability to communicate fluently verbally and in writing in English. Ability to respond to common inquiries or complaints from students, parents, staff, or members of the community. Ability to draft correspondence and some routine reports. Ability to read and interpret documents and internal communication.

·       Mathematical Skills: Ability to add, subtract, multiply and divide. Ability to perform these operations using units of American money and weigh measurement, volume, and distance. Ability to interpret student achievement data.

·       Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

·       Computer Skills: Proficiency in the usage of database software, internet software, e-mail, and word processing software. Ability to proficiently use the following programs strongly preferred: MS Word, Outlook, Excel, and PowerPoint. Ability to type accurately and proficiently. Ability to use an overhead projector for presentations.

·       Other Skills and Abilities: Ability to appropriately communicate with students, teachers, parents, members of the community and others including vendors, law enforcement and other agencies. Ability to exercise good judgment and work in an environment with interruptions.

Essential Functions, Duties, and Responsibilities:

·       Devote your undivided attention to HANS students and families during operating hours from 8:00 a.m. to 4:30 p.m., Monday through Friday, with a 30 minute lunch break

·       Provide direction in formulating, implementing, and coordinating the Title I programs to achieve district goals and objectives

·       Collect, organize, and compile information necessary for project reports, intervention activities, and program performance evaluation

·       Prepare the district’s annual Title I consolidation application, budget, and reports required by Local, State, or Federal education officials

·       Prepare the district’s annual Title IIa consolidation application, budget, and reports required by

·       Local, State, or Federal education officials

·       Prepare the district’s SIG 1003a application, budget, and reports required by Local, State, or Federal education officials

·       Communicate with all stakeholders on a regular basis (staff, students, and parents) in regard to the Title 1 program (information about program, workshops, events, budget, etc.)

·       Seek out other state or local grant opportunities available to the Hoosier Academies Network of Schools

·       Prepare applications, budgets, and reports for other state or local grants

·       Administers and monitors all aspects of the grant according to funder specifications

·       Works with school staff to ensure grant programs are implemented with fidelity

·       Maintains calendar with all pertinent grant-related deadlines to ensure grant progress and work with school staff to implement grant funding strategies

·       Works closely with Regional Business Operations Manager, Principal, Business Operations Manager, Accounting, Finance, and other support staff to ensure program and financial compliance

·       Monitors and manages rollover budgets and approvals

·       Tracks, monitors, and helps facilitate all grant purchases and staffing, to ensure grant compliance and utilization

·       Gathers and completes grant quarterly reports and annual reports, to include: Maintenance of Effort, Comparability Reporting, Time & Effort Logs, Semi-Annual Certifications, etc.

·       Monitors schools for adherence to the grant guidelines and regulations

·       Works with parent liaison to ensure parent involvement plan and that all related activities comply with grant guidance

·       Ensures deliverables in grant program application are implemented and satisfactorily achieved while maintaining accurate supporting documentation

·       Remains current on regulations and requirements regarding each program and meets with related staff routinely to ensure delivery of grant objectives

·       Ensures current property inventory records are maintained for each program

·       Oversees independent evaluator activities and contracted services

·       Keeps complete compliance binder to include all grant-related records; i. e. award notice, reimbursement documentation, compliance checklist, inventory logs, contracts, PAFs, offer letters, etc.

·       Any other duties as assigned.

Professional Responsibilities

·       Professional Development

Travel to and participate in weekly staff meetings and professional development sessions

Standardized Testing

·       Travel to and participate in mandatory testing requirements as outlined by the Indiana Department of Education


Hoosier Academies offers an outstanding combination of salary and excellent benefits for your work in this position.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.