Assistant to the COO

Job Title
Assistant to the COO
Location
Grand Rapids,  MI
Other Location
Description

Founded in 1985, the Right Place is West Michigan’s regional economic development organization. The Right Place serves both current and prospective West Michigan companies, providing one-stop assistance for location, innovation and growth. During this long history, the organization has assisted existing and new companies to create over 40,000 new jobs and over $4 billion in new investments.

We are looking for an Assistant to the COO to join our team. This position will be responsible for a wide variety of tasks to support the Chief Operating Officer of a small professional organization. The Assistant to the COO will help promote a smooth working flow within the office. Come join our close-knit, innovative team!

Your responsibilities each day:

  • Provide administrative support to the Chief Operating Officer/Assistant Treasurer.
  • Provide operational support to the staff. 
  • Receive and process routine accounts receivable and accounts payable, while maintaining accurate records of these transactions. 
  • Provide new employee orientation and benefits enrollment.
  • Receive guests and answer the main phone line afternoons. Screen and refer phone inquiries to support RPI’s business retention, expansion, and attraction efforts.
  • Provide backup for IT, business equipment support and troubleshooting, as well as the point of contact for all office maintenance issues.
  • Coordinate office and equipment needs and other support as required. 
  • Manage office and kitchen supplies inventory, incoming and outgoing mail, including parcels.
  • Maintain the resume bank for applications to The Right Place.
  • Maintain and adjust the business continuity plan.
  • Provide administrative and planning support to staff including: Maintaining membership lists, coordinating meetings, preparing and distributing invitations, notices, agendas, documents and meeting minutes as needed.

What you’ll need to succeed:

  • Associates Degree in Business or Business support.
  • 5-10 years’ experience in administrative coordination and support.
  • Demonstrated professionalism and ability to discretely handle sensitive and confidential information.
  • Proven project management skills and ability to multi-task in a fast-paced environment.
  • Ability to dig deep into problems and discover solutions.
  • Efficient and effective decision-making skills.
  • Accounting experience preferred.

What we offer:

  • An opportunity to make a positive impact in the economic health in West Michigan.
  • The opportunity to collaborate with the best and brightest business minds.
  • An attractive compensation and benefits package including generous vacation, 401(K) retirement, health, and life insurance.

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