BE A SPARK IN OUR INDUSTRY
JOIN THE METRONOME FAMILY
Every individual has unique passions, career goals, and personal values. We are here to make the connection between those and the needs of our customers. When the stars align, we welcome our new employees - or Pulsers as we like to call them - to the family. We offer competitive benefits to ensure that our Pulsers are well taken care of for whatever comes their way.
Option 2: Create a New Profile
- Job Title
- Requirement ID
- Springfield, VA 22150
- Other Location
Employment Type: Full-time
Responsibilities: A Secretary provides administrative services in support of our customer’s mission requirements. Team Member is expected to display a high level of professionalism and quality of work regardless of the labor category.
- Interact, coordinate, and facilitate office administrative activities in a proactive, efficient and professional manner.
- Achieve all daily administrative requirements in an efficient and competent manner.
- Obtain a strong working knowledge and understanding of the assigned office’s organizational policies, guidance and administrative business rhythms and processes.
- Take general operational and administrative direction from the Government office’s designated lead. Other internal/external Government staff within the assigned office may also routinely assign tasks within the scope of the administrative requirements. If conflicts in direction occur, Team Member shall make every effort to professionally resolve the issue and, if required, contact Metronome’s PM for assistance.
At times, an office’s administrative support requirements and business rhythms could shift in tempo to support surges or expand/contract due to organizational driven changes. Therefore, personnel must provide the necessary flexibility that may be required to accommodate different administrative support needs found in each customer office across the agency and when organization driven changes occur.
Team Member shall provide professional and proactive mission-oriented administrative support to the assigned customer office. Administrative support will mainly consist of performing the following requirements:
- Maintain a working level understanding of the organization and its corporate business rhythms in order to effectively execute administrative requirements for the office. This includes reading, understanding and applying applicable IC, DoD and end customer policies, instructions, regulations, and guidance.
- Receptionist duties such as: greeting, receiving, and assisting office visitors, to include escorting to meeting place, upon entrance/exit of the facility, or as required; answering phone calls for the purpose of recording messages, transferring calls, assisting with caller inquiries, coordinating office agendas and activities; etc.
- Operate a computer, calculator, copier/scanner, and other common office equipment. This includes the ability to use standard office equipment and Microsoft Office software applications to the degree expected at each labor category.
- Process mail to include retrieval, opening (as required), inspecting, distributing, and picking-up for mailroom delivery.
- Read publications, regulations, directive, instructions and guidance and take action or refer those that are important to office leadership, management and/or staff.
- Establish and maintain both hardcopy and computer based filing systems, to include performing routine filing of various office data/record files.
- Prepare, review and/or edit correspondences such as form letters, reports, tables, spreadsheets, and other printed material.
- Copy and scan office documents, files, records, etc. Some tasks may include either actually performing the copy/scanning operation or assisting with the processing through rapid reproduction.
- Assist with the preparation of materials needed for conferences, correspondence, appointments, travel, meetings, telephone calls, etc.
- Manage office calendars to support planning and coordination of office events, functions, meetings, work requirements and other noteworthy calendar topics.
- Perform data entry and maintenance of stored data/records in established databases, spreadsheets and other electronic data/record tracking and repository systems.
- Assist with meeting agendas, arranging meet-me numbers and conference room schedules, coordinating meeting material and pantry items, taking meeting notes and producing a post-meeting report for approval and distribution, tracking meeting action items for disposition, etc.
- Support creation of Staff Summary Sheets (SSS) and staffing of documents for review and/or signatures.
- TS/SCI security clearance with the ability to obtain a poly.
- One of the following combinations of Education and Experience:
- Bachelor’s or Associate’s Degree in General Business Courses or a related degree from an accredited University/College and Minimum 1 year of secretary experience; Or,
- High School Diploma and Minimum 3 years of secretary experience.
- Experience must be specific and reflect:
- Prior experience that demonstrates a solid foundational knowledge and understanding of the responsibilities of a secretary performing general office administrative tasks. Perform basic administrative tasks with minimal assistance.
- Strong professionalism with the ability to consistently demonstrate tact and maturity.
- Strong interpersonal and/or soft skills, and office etiquette to: Facilitate professional relationships and support efficient execution of all office administrative requirements; and, Leads to a positive customer oriented service experience by internal office personnel, external customers, and visitors.
- Teaming and collaboration skills that foster office unity and cohesiveness in support the office administrative requirements.
- Excellent communication skills both verbally and written with the ability to: Articulate office administrative requirements/actions/needs in a professional tone and attitude; Exchange information to facilitate positive and efficient work processes and results; and Produce written correspondence (i.e., email, letter, document, etc.) that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.
- Strong office and work organization skills.
- Capable of multi-tasking in a fast-paced office environment.
- Proficient in using office IT with the ability to operate standard office equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment).
- Proficiency in using/applying MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) to complete administrative functions.
- Understands office filing systems (hardcopy and softcopy) and general requirements.
- Strong organizational, problem solving and time management skills. Must be detailed oriented and possess consistent, mature judgment.
- Able to handle a moderate and demanding workload; efficiently coordinate resources, and reasonably work in a fast-paced environment that may often have competing priorities.
Work Schedule: Core Hours
Background Screening/Check/Investigation: Successful Completion of a Background Check will be required as a condition of hire.
Benefits: Metronome offers a comprehensive benefits package that reflects our commitment to creating a diverse and supportive workplace. Benefit eligibility is determined on the type of position (full-time, part-time, temporary). Metronome’s range of benefits include, but are not limited to, Medical, Vision & Dental Insurance, Life Insurance, Paid Time-Off & Company Paid Holidays, Personal Development & Learning Opportunities.
Application Process: Please follow all instructions carefully. Errors or omissions may affect your consideration for employment.
- Select Create Profile and Apply to Requirement
- Complete your Profile and Answer the Questionnaire
- Upload a current resume
- Complete the Online Application and Submit
Evaluation Process: Metronome will evaluate applicants based on how well they meet the qualifications of the position above. Your completed application (including questionnaire, resume, and online application) will be used to determine your eligibility and how well you meet the qualifications for this position.
Your responses to the questionnaire may be compared to your resume and application; if either your resume or application contradicts or does not support your responses, you will disqualify yourself and not receive further consideration for this job.
Equal Employment Opportunity Policy
Metronome does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Metronome is committed to providing reasonable accommodations to applicants with disabilities where appropriate. A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Applicants requiring reasonable accommodation for any part of the application process or hiring process should contact Metronome Human Resources at firstname.lastname@example.org or 703-957-4082. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
- Required Skills