Current Open Jobs & Employment Oppportunities | Insperity

Executive Assistant and Communications Specialist

Job Title
Executive Assistant and Communications Specialist
Job ID
27236430
Location
HOUSTON,  TX 77024
Other Location
Description

Bradford Airport Logistics (BAL) is the global leader in Secure Airport Terminal Logistics. Our organization supports airports by managing, securing and delivering material goods consumed within the airport terminal complex to a multitude of tenants/stakeholders. BAL partners with the best airports and has achieved high-acclaim with a multitude of achievements that have revolutionized the traditional airport logistics model. We offer a tremendous career opportunity for the right person within an innovative, collaborative and core-value focused environment. We have combined our own unique servant-led culture with a proprietary technology-driven business that has fueled our continued high growth rate. Currently, BAL operates Centralized Receiving and Distribution Centers (CRDC) in 4 of the 5 top-rated airports in the U.S. (according to Travel and Leisure Magazine), as well as supporting the single largest airport CRDC in the world at London Heathrow International Airport. Visit us at www.airportlogistics.org

Executive Assistant and Communications Specialist

This is a hybrid position providing high-level administrative support and assistance to the Chairman along with managing the organization’s brand and communications programs. You will be coordinating activities for the Chairman and ensuring timely flow of information to and from the executive office. Must be highly organized and function efficiently and effectively in a fast-paced professional environment. Perform tasks that are diverse and advanced. Demonstrate the ability to independently manage multiple tasks and projects with competing priorities and deadlines. Take the lead to develop a multichannel communications/ marketing program and build a strong brand identity. Special projects may require flexibility with schedule based on the priorities and deadlines for the Chairman. Entrusted with details of a highly confidential and significant nature.

Essential Duties and Responsibilities:

  • Schedule meetings, coordinate calendars, and plan travel, including international.
  • Answer and screen telephone calls, arrange conference calls and greet visitors.
  • Serve as principal administrative point of contact and liaison with all company constituents and external contacts.
  • Compose and type routine correspondence. Proofread and prepare outgoing mail and correspondence.
  • Maintain contact/address database information and identify ways to improve current systems.
  • Prepare and coordinate board and monthly executive review meetings, agendas, meeting memory notes, and maintain the on-going actions lists with follow-up detail.
  • Prepare agendas for other meetings, assist with research, prepare reports, develop content, create presentations, and coordinate meetings. Assist with client presentations.
  • Prepare spreadsheets for budgets including tracking and maintaining expenditures and reconciling accounts.
  • Handle confidential information in a professional and discreet manner.
  • Act as the Chairman’s representative and ambassador to external contacts as directed.
  • Create content and maintain consistent corporate image throughout channels such as the company’s web site, social media, email marketing and events.

Education/Experience:

  • Bachelor's degree from a 4 year college or university is preferred; a minimum of 5 years executive assistant related experience and minimum of 2 years communications or public relations.
  • At least 3 years related experience and/or training; or equivalent combination of education and experience.
  • Proficient with Microsoft Office, Advanced Excel and editing or writing experience.

Benefits:

Bradford Airport Logistics has an excellent, competitive annual compensation plan.  The benefits package includes paid holidays, health insurance, 401K, and annual bonus opportunity.  If you are looking to grow with an innovative, core values based company please contact us for this great opportunity.