Source2 - Recruitment Process Outsourcing

Executive Assistant

Job Title
Executive Assistant
Tampa,  FL
Other Location


Executive Administrator (Tampa Office)


The Executive Administrator will provide proactive administrative support for Officers in a manner that demonstrates the highest levels of quality and professionalism. This position will support the CEO, the USIC Executive Team and the Tampa office as needed.


  • Provide back-up phone support for CEO and Executive Team when needed
  • Coordinate calendars, manage appointments and conference calls
  • Keep CEO and Executive Team’s calendars up to date and resolve calendar conflicts that may arise
  • Set-up, oversee and coordinate meetings and other large events, both in and out of state
  • Coordinate, compile, review and edit monthly and quarterly reports, including Board of Directors materials
  • Prepare detailed meeting and travel agendas in advance of BOD and other significant monthly/quarterly meetings
  • Proactively coordinate travel arrangements and travel profiles
  • Edit all correspondence and documents for proper grammar, word usage and punctuation
  • Complete expense reports
  • Facility management
  • Other projects as assigned


  • High school diploma required; Bachelors Degree preferred
  • Minimum of 3 years administrative experience; experience supporting a C-level executive preferred
  • Ability to multitask in a fast paced environment
  • Professional demeanor at all times
  • Ability to appropriately handle confidential information
  • Proficiency in Microsoft Office, including strong Excel and PowerPoint skills
  • Exceptional customer service skills, including phone and email etiquette
  • Strong written and verbal communications skills, including an excellent command of English grammar
  • Demonstrated reliability and dependability in previous work history
  • Strong problem solving skills
  • Team player
  • Willingness to be available as needed outside normal business hours

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