Position Summary: The FPOCF Adoptions Specialist supports the Director of Adoptions on the daily operations and oversight of adoptions activities for the subcontracted adoptions provider. The Adoptions Specialist is responsible for maintaining and tracking various items such as ICAMA, pre and post TPR staffing’s, and other staffing’s as needed. The position chairs the AARC’s in the absence of the Director of Adoptions. The Adoptions Specialist participates as needed in full disclosures and match staffing’s. This position assists in tracking and completing EMAS for the agency. 

Technical/Functional Expectations:

1. Maintaining CBC Adoptions Administrative functions - Essential Function: This includes maintaining adoption ICAMA system, conduct case file reviews and monitor compliant and quality of adoption activities for subcontracted provider
2. Enhanced Subsidy Documentation - Essential Function: Assists in gathering all documentation needed for enhanced subsidy rates including comprehensive placement assessments if needed and supporting documentation. Gathers and prepares all enhanced subsidy request for post adoption cases to submit to the Director of Adoptions for final approval
3. Participates in Match staffing’s and Full Disclosure Staffing’s - Essential Function: Represents the lead agency and support subcontracted adoption provider. 
4. Assists in Scheduling and Facilitating Staffing’s: This includes separated sibling staffing’s and pre and post-TPR staffing’s
5. Adoption Assistance Review Committee (AARC) - Essential Function: Chairs the AARC chair for AARC meetings in the absence of the  Director of Adoptions.  
6. Stabilization of Pre-adoptive Placements: Collaborates with case management and internal departments to assist in stabilizing a pre-adoptive placement
7. Track and Complete EMAS applications - Essential Function: Review of monthly report and send notifications at 30, 60, and 90 days to complete the extended maintenance subsidy agreements and send to Director of Adoptions for approval
8. Assistance with Post Adoption Services - Essential Function: Assists in handing post adoption support for families including but not limited to COLA, income verification, college tuition letters, etc when needed
9. Facilitate Pre and Post Adoption Review Meetings - Essential Function:  Assists in facilitation of monthly pre and post adoption review meetings to identify any challenges/ barriers in the adoption finalization process and devise a plan of action through cadence of accountability.
10. Other duties as required: Job performance requires fulfilling other incidental or related duties as assigned, assisting, and training others, and performing duties of higher rated positions from time to time for developmental purposes.

Behavioral Competencies:

1. Reliability: Able to back up duties and responsibilities of Sr. Director of Adoptions when needed
2. Develop Relationships: Able to relate with others while building credibility and rapport; give personal support and reassurance; put others at ease; build cooperative relationships.
3. Responsiveness: Able to take action to meet the needs of others; respond to solve problems; minimizing delays or problems with little supervision.
4. Trust and Respect: Able to demonstrate respect and treat others in an honest and straightforward manner; keep dealings with others confidential; keep word and follow through on commitments.
5. Customer Service: Able to anticipate and respond to customer's needs, concerns, or questions to meet or exceed their expectations; help evaluate needs and options; show care and concern to demonstrate customer importance and value.
6. Organization: Able to develop tracking systems and maintain data in different systems
7. Sensitivity: Work effectively with and show sensitivity to cultural differences and various socio-economic backgrounds of others.
8. Ethics: Adhere to and model principles and values of Agency and System of Care by being strength-based, solution-focused, maintains the highest level of integrity and ethical standards and collaborate with employees, partners, stakeholders, and clients in all interactions.

 Business Experience:

1. Collaborative and solution-focused style: A collaborative and solution-focused approach is essential to effectively communicate and address family needs and adherence to the model.
2. Strong verbal and written communication skills: Demonstrated communication skills are essential to provide effective feedback and coaching on the process and to provide technical assistance to other organizations and communities.
3. Superior organizational skills: Strong organizational skills are required to prioritize and adjust schedule to meet the needs of families and/or other organizations or communities.
4. Valid Driver's License - Essential: A valid driver's license is required.
5. Strong Computer Skills: Strong computer skills are required to create reports, presentations, graphs,  spreadsheets, and other documentation.

 Educational and Experience Requirements:

1. Bachelor’s degree or equivalent in human services related field required 
2. 3 years Child welfare experience
3. FCB Case Management Certification Required
4. 1 year leadership experience preferred
5. Adoption Competency Trained preferred

 Physical Requirements:

1. Lifting 20 pounds
2. Carrying 20 pounds
3. Grasping
4. Reaching
5. Sitting
6. Standing
7. Stooping / Crouching
8. Bending
9. Near Acuity
10. Reading
11. Speaking
12. Listening
13. Typing
14. Writing