Administrative Assistant

Anaheim, CA

Talent Orchard LLC, a Woman Owned Small Business with 8a designation has been contracted by a large defense contractor in their search for an Administrative Assistant.

The position of Administrative Assistant is responsible for performing and coordinating office administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients. This position is responsible for a variety of administrative and clerical duties necessary to run an organization.  The candidate must possess a strong working knowledge of a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems; and be proficient with computers as to create spreadsheets, compose correspondence, manage databases; and create error free reports and documents. The Administrative Assistant is responsible for appropriately and confidentially, when necessary, accessing, entering and extracting information into Program repositories.   The Administrative Assistant may occasionally coordinate travel arrangement.

Primary Responsibilities:

• Performing and coordinating an office’s administrative activities
• Storing, retrieving, and integrating information for dissemination to staff and customers
• Knowledge of:  fax machines, photocopiers, scanners, and videoconferencing and telephone systems
• Proficient with computers and internet
• Skilled negotiating with vendors to purchase supplies, manage areas such as stockrooms and retrieve data from various sources
• Serve as information and communication managers for an office
• Plan/schedule meetings and appointments
• Organize and maintain paper and electronic files
• Manage office projects, conduct research, and disseminate information by using the telephone, mail services, web sites, and e-mail
• Handle travel arrangements
• Monitor administrative activities, ensure compliance with administrative procedures, rules, regulations, and statutes
• Review the efficiency of administrative procedures within the office and recommend improvements

Qualifications

• High school diploma
• Experience operating Windows and associated Microsoft Office applications, including:  MS Word, Excel, PowerPoint, Access, etc.
• The Administrative Assistant I must also possess strong interpersonal skills and have the ability to work independently

Established in 2010, Talent Orchard has an exceptional reputation, providing staffing solutions to time-sensitive, talent scarcity issues to deliver better talent management ROI.  Our specialty lies in the critical area of program talent acquisition and resource management, not in one narrow skillset, but across many areas of technical and functional delivery.

To learn more about our other exciting opportunities, visit our Jobs Page at www.talentorchard.com.