Employment
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Administrative Assistant
- Job Title
- Administrative Assistant
- Location
- Kent, WA 98032
- Other Location
- Description
-
Job Title: Administrative Support
Reports to: Accounting Controller
FLSA Status: Non-exempt
Position Purpose
To provide support for various departments and help with general administrative tasks for the office. Requires high level of energy, attention to detail, ability to prioritize tasks and duties of different importance, and multi-tasking abilities
Essential Duties and Responsibilities –
General Office Duties:
- Order Supplies and maintain the 2nd floor supply room by keeping it neat and free of trash.
- Run postage for USPS packages daily (potential drop at post office if able).
- Open and distribute mail daily
- Approve payables for overhead expenses such as phones, rent, postage etc
- Process payments- checks, credit card, ACH & wires.
- Prepare accounts receivable deposits as needed
- Escort, announced visitors, to the proper office location when desired by staff member.
- Maintains reception, front office public areas, and conference areas in a clean and orderly fashion.
- Sign as receiver, enter tracking data, and distribute packages & courier pouches.
- Prepare outgoing pouches to other Global offices weekly
- Other duties as needed
Qualifications
Education and Experience
- 1-2 years of reception and Front office administration experience.
- Experience in handling multi line phone systems.
- Basic user knowledge of Word, Excel, Outlook.
- Ability to work independently of supervision.
Other Skills
- Ability to work independently of supervision
- Ability to effectively prioritize multiple deadlines and complete tasks in a timely manner.
- Ability to learn new tasks as needs arise and retain information.
- Sufficient skill and capacity to work independently of direct supervision.
- Ability to perform comfortably in a fast-paced deadline oriented work environment
- Ability to work as a team member, as well as independently.
Communication Skills
Good interpersonal communication skills – to include customer service and interoffice/department interaction. Ability to effectively communicate in a variety of manners, both written and verbal.
Physical Environment
Employee must lift and carry up to 30 lbs, sit for extended periods of time classifying documents and keyboarding, stand, walk, reach above head for files, grasp, handle and perform finger operations. Must operate normal office equipment such as phone, computer, fax machine and copy machine.
Work Environment
Normal office environment. Employee travel will be minimal.
Additional
This job description provides a general overview of the expectations and basic duties of the job, and is not a comprehensive list of all duties and responsibilities. The company will assign additional duties and tasks that it deems necessary to meet the requirements of the position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.