Job Responsibilities:

Enhances executive's effectiveness by providing information management support; representing the executive to others.

 Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

 Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

 Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

 Represents the executive by attending meetings in the executive's absence; speaking for the executive.

 Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

 Maintains customer confidence and protects operations by keeping information confidential.

 Completes projects by assigning work to clerical staff; following up on results.

 Prepares reports by collecting and analyzing information.

 Secures information by completing data base backups.

 Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

 Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

 Contributes to team effort by accomplishing related results as needed.

Executive Assistant Skills and Qualifications:

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication