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Leasing Administrative Assistant

Job Title
Leasing Administrative Assistant
Location
Austin,  TX 78735
Other Location
Description

ADMINISTRATIVE ASSISTANT

Our client is an established company in the Fleet Management industry.  Founded in 1958 they are based in Houston, Texas and have locations nationwide.   Throughout their history, they have maintained their founding principles of service and dedication to customers and employees.  They are currently seeking an Administrative  Assistant for their Austin office to join their team.  

Job Summary

The Administrative Assistant role will ensure the office runs smoothly and help to maintain and improve company procedures and day-to-day operations. 

Responsibilities

  • Provide administrative support to office staff
  • Assist in daily operations of the branch and understand company processes
  • Works closely with clients, financial institutions, insurance companies, vendors, as well as the Corporate office
  • Greets customers on the phone or in-person
  • Creation and data entry of purchase orders, payoffs and various reports
  • Troubleshoot and resolve any items that may arise internally with clients
  • Organize and maintain files, loan documents and schedules
  • Handle all incoming and outgoing FedEx packages
  • Create and maintain reports involving registrations, terminations and auctions
  • Order office supplies and research pricing and suppliers
  • Acts as the point of contact for internal and external clients

Requirements

  • Proven experience in an administrative role
  • Experience with fleet management, auto leasing or equipment leasing a plus!
  • Customer service oriented
  • Ability to work independently as well as with a team
  • Must be comfortable with routine tasks and maintain efficiency
  • Excellent verbal and written communication skills
  • Proficiency with MS Office
  • Able to grasp new software easily
  • Strong organizational skills with the ability to multi-task
  • Must possess a positive, “can-do” attitude
  • Comfortable in a busy office environment with the ability to keep busy during slow periods as well
Openings
1

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