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Management Analyst - (COO-DWD)
- Job Title
- Management Analyst - (COO-DWD)
- Requirement ID
- 27037131
- Location
- Washington, DC 20024
- Other Location
- Description
-
Aveshka is seeking a Management Analyst to provide administrative support ASPR’s Division of Workforce Development and Human Capital Branch leadership team, within the Office of the Chief Operating Officer (COO).In this role the Management Analyst will be responsible for helping advance the ASPR mission of public health preparedness and emergency response via Public Health Preparedness and Emergency Response Communications, Strategic Stakeholder Engagement (Congress/States & Local Government/Industry/Inter/Intra-Agency), and general Program and Project Support.
Aveshka is supporting the Office of the Assistant Secretary for Preparedness and Response (ASPR). ASPR is a public health preparedness and emergency response organization in the Office of the Secretary at the United States Department of Health and Human Services. ASPR was created under the 2006 Pandemic and All Hazards Preparedness Act (and reauthorized in the Pandemic and All Hazards Reauthorization Act of 2013) in the wake of Hurricane Katrina to lead the nation in preventing, preparing for, and responding to the adverse health effects of public health emergencies and disasters. The ASPR serves as the principal adviser to the HHS Secretary responsible for providing integrated policy coordination and strategic direction with respect to all matters related to public health, medical preparedness, and deployment of the federal response for public health emergencies and incidents. The ASPR heads a Staff Division in the Office of the Secretary, serving as the Secretary's principal advisor on issues related to bioterrorism, and leads a collaborative approach to the department's preparedness, response, and recovery portfolio. In addition to this policy responsibility, the office of the ASPR also has operational responsibilities both for the advanced research and development of MCMs, and for coordination of the federal public health and medical response to incidents. The ASPR serves as the lead official responsible for all federal public health and medical response to public health emergencies and incidents covered by the National Response Framework and National Disaster Recovery Framework. The Office of the Chief Operating Officer is responsible for ensuring effective stakeholder communication and serves as the focal point for external communications.
Essential Functions:
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves leaders’ time by reading researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains leaders’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects assigned by leaders’ on or ahead of schedule
- Prepares reports by collecting and analyzing information
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
- Tracks meeting actions and assists leaders with assigning actions to appropriate subject matter expert
- Maintains Division Meeting Tracking Sheet to ensure all meeting requests are fulfilled for leaders and division
- Prioritizes conflicting needs; handles matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures.
- Required Skills
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Minimum Qualifications:
• B.A. Degree
• At least 3 years of relevant work experience in an administrative role, including providing administrative support to organizational/department leadership
• Proficiency in Microsoft Office applications, especially Office, Excel, PPT, Word, Visio and Adobe Acrobat
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders
• Excellent written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision making capabilities
• Highly resourceful team-player with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client servicer and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Superior time management skills
- Openings
- 1