Executive Assistant

Job Title
Executive Assistant
Grand Rapids,  MI
Other Location

The Grand Rapids Chamber is an award winning regional organization that believes in a thriving and prosperous West Michigan for all. Organized in 1887, the Chamber convenes and leads a collection of business and community stakeholders to provide services targeted to increase growth and opportunity. It has a membership of nearly 2,400 businesses, 25 professional staff, and a $3.4 million budget. The Chamber is proud of its innovative programs that support talent development, advocacy/public policy, and business services.

In principle and practice, the Grand Rapids Area Chamber of Commerce believes in the value and power of diversity and inclusion. In efforts to better serve and represent our members and to reflect the community, the Chamber is committed to actively seeking a diverse workforce.

We are looking for an Executive Assistant to join our team. The Chamber of Commerce provides a fun and unique working environment. Unlike a typical Executive Assistant position, this position includes much more of a variety of tasks to support a small organization. Our Executive Assistant will perform a variety of complex and confidential administrative duties for the President/CEO, Chamber Board of Directors and Committees of the Board, as well as the West Michigan Policy Forum Board of Directors, Finance/Governance Committee and Executive Committee. If you are outgoing and enjoy multi-tasking and working with several high-level leaders in the community, this is a great opportunity for you!

Here’s more about what you’d be doing at the Grand Rapids Chamber:

  • Maintain President's calendar. Set and maintain yearly meeting schedule for the President with community leaders.
  • Adhere to President's budget for travel, training, sponsorships, Board activities etc. Complete monthly expense reports. Verify expenses with Vice President of Finance and Operations.
  • Provide administrative support to: West Michigan Policy Forum Board of Directors, Finance/Governance Committee, Executive Committee, Conference Planning Committee by managing meeting calendar, meeting notices, agendas, minutes, roster, meeting preparation, food and facilities arrangements, equipment, materials and budget management.
  • Provide general administrative support across Chamber departments on a project basis.
  • Assist VP of Finance and Operations with finance projects including invoicing and administrative work in WebLink database.
  • Cover the front desk when needed by answering phones and greeting guests.
  • Participate in event set up and tear down as needed for various programming offered at the Chamber.
  • Maintain inventory of kitchen supplies and orders replacement supplies as needed.

Here’s who we’re looking for:

  • Associate’s degree or equivalent work experience.
  • 2-5 years’ experience supporting CEO or other senior management level executives.
  • Previous experience in a non-profit or small business.
  • Proficiency in Microsoft Office Suite specifically Excel.
  • Database experience preferred.
  • Ability to handle multiple tasks, priorities, and deadlines.
  • Someone who comes to work with a smile and keeps a positive attitude amidst adversity.
  • Excellent verbal and written communication skills.
  • Broad knowledge of Chamber services, activities, policies, and procedures to deliver outstanding customer support both internally and externally.

What’s in it for you:

  • Competitive salary.
  • Health, Dental, Life and 401 (k) with 5% match.
  • A collaborative environment and ability to work with other departments.
  • Opportunity for growth into other key departments.
  • A brand-new work space just opened in March 2018!
  • Being a part of a thriving organization that’s heavily focused on its members to become the strongest chamber in the country.
  • The ability to put your stamp on things. Our team is small, so you’ll have a voice to share your recommendations that will help advance our mission.
  • Challenge – each day is an exciting opportunity to make a difference in the community.  

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