Administrative Assistant - Part-Time Grand Rapids,  MI
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Administrative Assistant - Part-Time

Job Title
Administrative Assistant - Part-Time
Grand Rapids,  MI
Other Location




The Grand Rapids Chamber is an award winning regional organization that believes in a thriving and prosperous West Michigan for all. Organized in 1887, the Chamber convenes and leads a collection of business and community stakeholders to provide services targeted to increase growth and opportunity. It has a membership of nearly 2,400 businesses, 25 professional staff, and a $3.4 million budget. The Chamber is proud of its innovative programs that support talent development, advocacy/public policy, and business services.

In principle and practice, the Grand Rapids Area Chamber of Commerce believes in the value and power of diversity and inclusion. In efforts to better serve and represent our members and to reflect the community, the Chamber is committed to actively seeking a diverse workforce.

We are looking for a part-time Administrative Assistant to join our Family Business Alliance team. Reporting to the FBA Executive Director, you will be responsible for providing executive, accounting and general office/administrative support.

Here’s more about what you’d be doing at the Grand Rapids Chamber:

  • Schedules, maintains and organizes meetings for the FBA staff members.
  • Prepares general correspondence, newsletters, minutes and memos. Proofreads material for proper spelling and grammar while adhering to company correspondence standards.
  • Reconciles Accounts Payable and Receivable and records in billing software.
  • Compiles, verifies data, prepares reports and spreadsheets.
  • Organizes and prioritizes incoming information, mail, fax, and phone calls.
  • Establishes and maintains efficient and accurate filing system.
  • Sends FBA Membership packets to prospective and current members.
  • Researches potential members to target for marketing.
  • Researches FBA program improvement ideas.
  • Completes member CRM profiles and manage FBA database.
  • Manages membership, sponsorship, and advertising reporting.
  • Encourages member engagement by calling members.
  • Coordinates and tracks blog writing submissions from various sponsors.
  • Orders and maintains supplies.

Here’s who we’re looking for:

  • High school diploma or GED equivalent.
  • One (1) to two (2) years of experience in administrative function required. Three (3) to five (5) years preferred.
  • Previous experience working within a family-owned business preferred.
  • Ability to handle multiple tasks, priorities and deadlines
  • Strong communication skills to engage with members

What’s in it for you:

  • Competitive salary
  • Health, Dental, Life and 401(k) with 5% match
  • A collaborative environment and ability to work with other departments
  • Opportunity for growth
  • Be a part of a thriving organization that’s heavily focused on its members to become the strongest chamber in the country
  • The ability to put your stamp on things. Our team is small so you’ll have a voice to share your recommendations that will help advance our mission.
  • Challenge – each day is an exciting opportunity to make a difference in the community

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