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Program Administrator

Job Title
Program Administrator
Requirement ID
27014060
Duration
2 years
Location
Edmonton,  AB T5J 2V6
Other Location
Calgary
Description

Our client is currently seeking the expertise of an experienced Program/Project Administrator for a large complex Business/IT Program in the Edmonton Market.

Major Duties & Responsibilities

  • Scheduling
  • Program schedule management using Microsoft Project Server online
  • Meeting minutes
  • Program status reporting process, schedule and content admin
  • Contract management and invoice reconciliations to budgets and statements of work
  • Coordination of communications related to the program, correspondence, mail, packages, deliveries, and calendars
  • Perform general administrative duties such as typing, copying and filing

Job Skills & Abilities

• Strong written and verbal communication skills

• Basic understanding of budgets and project bookkeeping

• Team player

• Commitment to confidentiality and discretion

• Must possess excellent organizational and time management skills

• Proficient in Microsoft Office suite, Project Server and SharePoint

Education and/or Experience

• Junior College or Vocational education desired

• Minimum of 4 years of program or project administrative experience on a Business or IT (not construction or oil field) Project

• Preferred experience with acting as a consultant/contractor through a consulting firm or agency, preference will be given to those who have acted as an independent consultant

Thank you for your interest but only those being considered will be contacted.

Required Skills

Major Duties & Responsibilities

• Scheduling meetings
• Managing the program schedule in MS PS On-line
• Record meeting minutes (Program and projects) and actions
• Manage the program status reporting process, schedule and content collation
• Manage the contract and partner invoice reconciliations to budgets and statements of work (SOW’s)
• Perform general administrative duties such as typing, copying and filing
• Coordinate Program communications, correspondence, mail, packages, deliveries, and calendars
• Inventory and ordering of office supplies
• Inventory, operation and upkeep of office equipment
• Maintain filing systems

Job Skills & Abilities

• Computer knowledge and efficiency, including Microsoft Office products especially Project Server and SharePoint
• Broad understanding of Utilities industry would be helpful
• Strong written and verbal communication skills
• Basic math skills
• Functions effectively as part of a team
• Dependability
• Ability to maintain discretion and confidentiality at all times
• Ability to understand and follow directions,
• Good time management and organizational skills

Education and/or Experience

• High School Diploma required
• Junior College or Vocational education desired
• Minimum of 4 years of related program administrative experience

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