Intake Authorizations Coordinator
- Job Title
- Intake Authorizations Coordinator
- Job ID
- Begin Date
- Fairmont, WV
- Other Location
CarePoint Partners, is now a part of BioScrip, one of the nation’s leading specialty infusion and home healthcare companies! BioScrip’s focus is clinical excellence and improving the quality of our patients’ lives. With over 3,800 employees able to service 48 states, BioScrip has externally-qualified Centers of Excellence built around specific clinical conditions and therapies. Ours is a fast-paced dynamic work environment with room for new ideas and opportunities for career advancement. We offer a wide array of welfare benefits as well as Tuition Reimbursement and 401(k) plan with an employer match.
Due to our exceptional growth and success, we are recruiting for an Intake Authorizations Coordinator to join our team in Fairmont, WV!
This position is responsible for processing all new patient referrals, managing current patient base and providing support to the Intake/ Authorization Manager. The main objective is to clear all patients prior to service in order to ensure proper payment in compliance within all legal and regulatory parameters, in cooperation with all other branch departments, and as an efficient and profitable business center.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodation.
1. Evaluates referrals against branch service model parameters.
2. Complies with reimbursement for products and services in compliance with Company policy and goals, to include drug, supply, and equipment selection and utilization, and participates in the submission of clean claims through compliance to proper pharmacy billing procedures
3. Communicates with various payors, referral sources, patients and sales representatives.
4. Verifies eligibility and benefits accurately and in a timely manner in accordance with Company policies.
5. Obtains initial authorizations following Company policy and maintains authorizations extension for all patients as appropriate.
6. Processes all required paperwork according to established procedures. Ensures all documentation needed for billing is collected prior to or soon after accepting the referral.
7. Answers telephone calls and emails in a professional and timely manner.
8. Attends all required in services throughout the year.
9. Each employee is responsible for adhering to those performance programs, policies, procedures, guidelines and internal control standards established to guide the operation of the Company. Each employee must be made aware of and understand proper internal control procedures associated with their specific job function as communicated by his/her manager.
10. Each employee is responsible for reporting concerns that he or she may have with respect to deficiencies in internal control.
11. Performs other duties as assigned.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without reasonable accommodation.
• The employee is occasionally required to stand, walk, sit, reach outward, and handle/finger.
• The employee is occasionally required to reach above shoulder, climb, crawl, squat, kneel and bend.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, with or without reasonable accommodation.
• Work is normally performed in a typical interior/office work environment.
• The noise level in the work environment is usually quiet to moderate.
EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS
High school diploma or equivalent is required, minimum of one (1) year experience with medical insurance authorization in infusion services or other healthcare profession preferred; Minimum of one year customer service preferred; Home infusion experience on the provider or payor side preferred; Experiential requirements may be waived in lieu of evidence of progressive growth in and attainment of the skills necessary to perform the required duties.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
The requirements listed below are representative of the knowledge, skill, and/or ability required, with or without reasonable accommodation.
• Knowledge of HCPC Codes and ICD-9 Codes and maintains up to date professional knowledge of Medicare, Medicaid and the insurance industry requirements for qualifying services.
• Ability to foster a cooperative work environment.
• Strong interpersonal and communication skills and the ability to work effectively with branch departments.
• Knowledge of computerized information systems, including financial applications.
• Knowledge of infusion pharmacy durable medical and respiratory equipment reimbursement for state, federal and commercial payors.
• Ability to develop and maintain recordkeeping systems and procedures.
• Knowledge of the computer and its capabilities.
• Working knowledge of medical terminology.
• Ability to perform work in an organized fashion with focus on complete information and time related deadlines.
• Ability to complete multiple projects with time sensitive deadlines.
• Ability to manage more than one priority project at a time.
• Ability to work as part of a team to complete assigned tasks.
• Ability to exercise independent judgment and at times work independently.
• Ability to accept direction and complete work according to instruction.
• Ability to enlist cooperation of other people and department in completing assigned work and projects.
• Ability to work under high levels of stress.
• Ability to prioritize and handle multiple tasks and projects concurrently.
• Demonstrated knowledge and proficiency in the principles, procedures and best practices related to this position.
• Excellent verbal and written communication skills.
• Proficient level of software proficiency in using PC software to support activities, especially Microsoft Office.
• Ability to work with confidential material and maintain confidentiality along with sensitivity to employee’s needs and data.
• Strong attention to detail.
• Strong analytical skills.
Ability to read, analyze and interpret information appropriate to duties and responsibilities assigned. Ability to operate information systems, follow policy, complete required forms, and prepare reports. Ability to effectively present information and respond to questions from referral sources, managers, patients, employees, payors and the general public.
Ability to calculate and perform basic mathematical calculations such as pharmaceutical calculations, discounts, percentages, and volume.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
BioScrip is an equal opportunity employer. All employment decisions are made without regard to age, color, race, ancestry, national origin, disability, genetic information, military status, religion, creed, sex, pregnancy, childbirth, marital status, citizenship, sexual orientation, gender identity, gender expression, legally protected medical condition, or any other basis prohibited by applicable law. Background checks and drug screens are part of our hiring process. AA/EOE, M/F/D/V.