| Job Title | Administrative Assistant |
| Requirement ID | 657662 |
| Begin Date | 11/20/12 |
| Duration | 12 Month |
| Location | Jacksonville, FL 32256 |
| Other Location | |
| Description | JOB SUMMARY Provides administrative support to the Director, Hazardous Material Systems and other members of the department as needed. Primary Activities and Responsibilities: • Prepare reports on a daily, weekly, monthly and quarterly basis. • Manage daily, weekly, and monthly calendars. • Handle development, creation and maintenance of department brochures, booklets, training materials and documents. • Manage prioritization and timely replies to e-mails, responding on behalf of the Director as appropriate. • Track all correspondence to ensure requested responses are returned in a timely manner. • Ensure technical and administrative support is provided to internal and external customers as needed. • Manage meeting agendas, training schedules, maintain list of action items, distribute minutes / action items and pursue resolution of action items. • Make travel arrangements, coordinate facilities, set up, and catering with vendors, etc., within budgetary constraints, and manage attendee list for meetings, conferences, training, etc. • Prepare materials for meetings, including presentations and summary reports that may include spreadsheets and graphs, books, training materials, maps and other items of necessity. • Provide support for other departmental meetings as needed. • Prepare, maintain, and present departmental metrics / scorecard. • Assist with special projects. • Miscellaneous activities and responsibilities as assigned by manager. Qualifications MINIMUM QUALIFICATIONS • High School diploma/GED required • 3 or more years of Administrative experience required Equivalent Minimum Qualifications: • Associates or higher degree required from an accredited institution • 1 or more years of work experience required Preferred Qualifications In addition to meeting the above qualifications, the following is preferred: • Associates degree from an accredited institution and 1 or more years of experience supporting executives, government officials, or serving in an administrative support capacity at a Fortune 500 company Knowledge and Skills: • Organizational and prioritization skills • Interpersonal skills • Microsoft Outlook skills, including scheduling meetings and managing emails and calendars • Microsoft Word skills to include creating, developing, editing and maintaining documents • Microsoft Publisher skills to include developing, creating, editing and maintaining brochures, reports and other desktop documents • Microsoft PowerPoint and Word skills including document and report creation and editing • Microsoft Excel skills to create graphs and charts and maintain Departmental scorecards • Microsoft Access skills to maintain, create, tweak and provide reports on a quarterly basis • Ability to learn new software quickly and efficiently • Ability to communicate (verbal and written) with various levels of the organization • Ability to work in a fast paced environment that requires sensitive matters be handled confidentially • Ability to develop and deliver presentations • Ability to think ‘out of the box’ • Ability to handle work load with little to no supervision PREFERRED • Advanced/Expert skills in Microsoft Office (Word, Excel, Powerpoint, Access and Publisher) • Typing speed of 50+cwpm |
| Required Skills | Microsoft Office |
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