An international insurance defense firm located in lower Manhattan seeks an experienced Legal Secretary on a temporary basis.  The schedule is hybrid (3-4 days in the office/1-2 days remote or 5 days in the office). The hourly rate is $25 - $35 an hour depending on experience.

Primary Duties

The Legal Secretary will handle file/data management, case lists, calendars, e-filings, motion practice, exhibits, discovery, and budgets. Other responsibilities include:

• Secretarial and administrative assistance
• Dictation
• Drafting and redlining legal documents, including discovery pleadings
• Managing heavy email volume 
• E-filing of federal and state motions
• Client reception and answering phone
• Maintaining calendars and appointments
• Sorting mail and packages and distribute to appropriate staff
• Managing legal files and records:  organizing, copying, filing, scanning, faxing, filing
• Office inventory and supplies management
• Preparing and coordinate legal correspondence and reports
• Other administrative duties as needed

Requirements

• 5 – 8 years of legal secretarial/administrative support experience at a law firm or the legal department of a corporation
• Excellent typing skills: fast and accurate
• Prior knowledge and exposure to litigation procedures and processes
• Prior insurance subrogation experience is a huge plus
• Prior experience in E-filing of federal and state motions (NY courts experience, NJ a plus)
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)
• Proficiency with legal programs billing programs, i.e. iManage 
• Excellent oral and written communication skills
• Strong time-management skills
• Attention to detail and exceptional organizational skills
• Courteous and professional demeanor
• Ability to prioritize and meet deadlines
• Solid client service skills