Insert title here Careers | Associated Luxury Hotels International

Driven by a Passion for Excellence

We are proud to be the leading independent Global Sales Organization serving the Meetings & Incentives marketplace, with 250+ member luxury hotels and resorts. We have a passion for our clients, a passion for our Members, and a passion to serve. If you are inspired to find out more about the exciting career opportunities at ALHI, join our talent network by creating a profile, or apply for an existing open position.

We offer the largest portfolio of 4 & 5 Diamond/Star Meeting & Incentive resorts located in the world's most desirable locations.

A Great Place To Work

  • Competitive Compensation Package - Wages & Vacation/Sick/Holiday time
  • Health, Dental, Vision, Life & Disability - First day of employment for eligible associates
  • 401(k), with employer contributions
  • Positive work culture - A diverse and dynamic team of top-level hospitality/travel professionals

Open Positions

Executive Assistant & Office Manager

Job Title
Executive Assistant & Office Manager
Job ID
27345647
Location
Dallas,  TX
Other Location
Description

Executive Assistant & Office Manager

Position Summary

The ideal candidate will be comfortable operating at a fast pace with a high degree of organization, has an ability to anticipate needs, and can meet deadlines in a timely manner. This position is based in our Dallas office and reports directly to the President & Chief Executive Officer of the company.

Qualification Requirements:

  • 3-5 years in professional environment supporting C-Level Executives.
  • Hospitality experience is a plus.
  • Excellent communication skills (verbal and written).
  • Proficient in Microsoft Office (Word, Excel, and PowerPoint).
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail.
  • Maintain a professional demeanor at all times.
  • Ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
  • Exhibit proactive approaches to problem-solving with strong decision-making capability.

Responsibilities:

 

  • Oversee all ALHI office operations and procedures.
  • Collaborate with colleagues and staff to cultivate a strong team environment, as well as foster a positive work culture. Manage interpersonal relations, and communicate clearly, to effectively build support across all levels of the organization.
  • Act as liaison and conduct verbal & written communication with the CEO, Executive team, and all customer segments (members/vendors/senior management) in a timely manner across several time zones.
  • Handle confidential information concerning team goals, leads, customer information, salaries and personnel issues.
  • Coordinate and schedule internal and external customer appointments, meetings and events, as necessary and identify scheduling conflicts pro-actively.
  • Serve as lead for conference and meeting logistics, including registration, shipping, lodging and travel arrangements.
  • Point person for all administrative duties, including ordering supplies and equipment.
  • Prepare marketing reports and presentations, marketing materials, reports/analyses, etc. as requested and per brand standards/guidelines. Strong PowerPoint skills is a plus.
  • Reconcile reimbursement requests, expense reports, process invoices, and coordinate with various external vendors.
  • Partner with Human Resources to maintain company policies as necessary and support the production select employee communications.
  • Assist with New Member Development efforts (from initial communications to full execution of contracts & internal announcements).
  • Scheduling and coordinating travel and meetings, including international agendas & telephone calls.
  • Internal & external communications on behalf of the CEO.
  • Special projects and other administrative duties as needed.
  • Maintains discretion and confidentiality in relationships with all staff, executives, and clients.
  • Abide by the policies and procedures of Associated Luxury Hotels International.
  • Maintain ethical and professional standards of sales service.
  • Perform other duties as assigned by the President & Chief Executive Officer.

 

 

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