Law Office Manager

Job Title
Law Office Manager
Duration
Location
Dayton,  OH 45402
Other Location
Description

Job Description

Overview

Small, regional, established law firm seeks Office Manager for growing business. This is a strategic hire as part of the succession plan. This position offers the opportunity to wear several hats including integral roles in bookkeeping, process management and people management.

 

Responsibilities

 

  • Manage bookkeeping of regular firm and IOLTA bank accounts using QuickBooks, including tracking all deposits
  • Manage client billing using Juris and track overdue accounts receivable
  • Process accounts payable
  • Manage people resources of the firm including scheduling, payroll, PTO, and hiring of non-attorney staff
  • Manage physical plant including vendor agreements for cleaning service, equipment, and IT maintenance
  • Negotiate and manage contracts for outside vendor services
  • Coordinate firm’s calendar and diary systems
  • Track and order supplies
  • Interface with firm’s banking representatives
  • Prepare annual budget and track performance against budget
  • Prepare monthly financial reports for shareholders
  • Prepare quarterly tax and administrative reports to state and local tax authorities including CAT and BWC
  • Collaborate with firm’s CPA with respect to year-end tax accounting
  • Assist with attorney travel plans

 

Job Requirements

Qualifications

  • A minimum of 2-5 years of office management or legal office experience.
  • Ability to effectively manage the work flow / staff.
  • Strong organizational and time management skills.
  • Knowledge of legal billing systems and software
  • Proficient Computer Skills including extensive experience in Microsoft Word/ Excel/Outlook.
  • Excellent Verbal and Written communication skills.

Strongly Preferred Skills:

 

  • Legal experience preferred.
  • Collection experience preferred.
Required Skills

Qualifications

A minimum of 2-5 years of office management or legal office experience.
Ability to effectively manage the work flow / staff.
Strong organizational and time management skills.
Knowledge of legal billing systems and software
Proficient Computer Skills including extensive experience in Microsoft Word/ Excel/Outlook.
Excellent Oral and Written communication skills.
Strongly Preferred Skills:

Legal experience preferred.
Collection experience preferred.