Current Openings

Current Openings

City Personnel is an Equal Opportunity Employer (EOE)

Executive Admin Assistant

Job Title
Executive Admin Assistant
Job ID
27170272
Location
Providence,  RI 02903
Other Location
Description

Downtown Providence firm is seeking to hire an Executive Admin Assistant that can support a team of busy consultants.

Responsibilities for the Executive Admin Assistant: 

  • Support multiple C-Level executives
  • Calendar management; anticipate calendar risk & plan contingencies with multiple options. Pro-actively anticipate executives’ needs & clear conflicts with little or no direction.
  • Collaborate and act as a thought partner for key initiatives, meetings and events
  • Travel arrangements, including flights, hotels, ground transportation, guest travel, etc.
  • Interact with service providers (hotels, car service, etc.)
  • Support executive team with other duties/projects as required
  • Ensure a positive, professional experience for meeting guests & customers
  • Escort candidates, meet & greet guests, set up meetings, lunches, executive events, etc.
  • Prepare expense reports
  • Direct, organize, and coordinate planning and execution of trainings and conferences
  • Develop and maintain a solid knowledge of the organization
  • Be the liaison/point person to filter all communication to & from the executives within their organizations

Requirements of the Executive Admin Assistant:

  • The candidate should have 3-5 years’ experience as an executive assistant.
  • The ideal candidate is a consummate professional who is highly organized, has extreme attention to detail and the ability to identify and resolve issues and implement changes, policies and procedures where necessary.
  • This individual must also be a highly resourceful professional that thrives in a fast- paced environment, has exceptional organizational skills, and is excellent at building working relationships.
  • He/she must maintain the highest level of professionalism at all times and be able to handle a wide range of responsibilities. 
  • Hard working, highly efficient, and extremely detail oriented while maintaining accuracy.
  • Strong computer skills including Microsoft Outlook, Word, Powerpoint, Excel and Concur. (Salesforce a plus)
  • Superior oral and written communication skills
  • Strong problem-solving skills, exhibiting good judgment when making decisions
  • Self-motivated, possessing a positive “can-do" attitude
  • Versatile individual with a high standard of integrity
  • A Positive, Can-do attitude, willing to pitch in wherever needed

City Personnel is an Equal Opportunity Employer (EOE). 

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