Current Job Postings

Administrative Assistant

Job Title
Administrative Assistant
Job ID
Other Location
Offsite - Mark Center

• Act as Non Defense Travel System (DTS) Entry Agent (NDEA) responsible for the daily administration of DTS at the organizational level and at a minimum perform the following:

• Retrieve and manage DTS reports.

• Ensure organization information is current within the Defense Travel Administrator maintenance tool.

• Ensure travelers keep their DTS profile up to date, specifically profile E-mail address, Electronic Funds Transfer, and Government Travel Charge Card information.

• Ensure authorizing officials have completed initial and annual required training and record of such training is retained for the current plus one previous year.

• Conduct profile and organizational maintenance to ensure routing lists are configured to maximize the accuracy of DTS documents while allowing for documents to be approved as expeditiously as possible.

• Monitor and report on vouchers that are not submitted within five business days of travel completion.

• Complete required NDEA training and maintain proficiency.

• Personnel must be familiar with Office of the Secretary of Defense and Department of Defense writing styles as contained in DoD Manual 5110.04-M, Volume 1, DoD Manual for Written Material: Correspondence Management and DoD 5110.04-M, Volume 2, DoD Manual for Written Material: Examples and Reference Material.

• Prepare and review daily/routine memos in accordance with Office of the Secretary of Defense standards.

• Ensure appropriate coordination and signatures are obtained on correspondence packages.

• Manage all incoming and outgoing packages through the Department’s Correspondence and Task Management System.

• Maintain and provide a daily report on tasks due which includes to whom the task is due, the date due and the point of contact that is responsible for the task.

• Provide executive level support to the Director.

• Assist to schedule and maintain the Director’s calendar and make logistical arrangements necessary to ensure timely arrival at various meeting locations.

• Schedule and maintain the Office calendar to ensure accountability of office personnel and meeting facility usage.

• Other duties as assigned.

Azimuth Corporation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

Required Skills

• Expert knowledge of Microsoft Office Suite
• Proficient knowledge of Defense Travel System (DTS)
• Proficient organizational and communication skills
• Attention to detail
• Proficient oral and written communication skills
• Self-starter/pro-active
• 5-10 years providing senior executive administrative support
Apply with LinkedIn