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Program Management Support

Job Title
Program Management Support
Job ID
27084135
Location
Hanscom,  MD 01731
Other Location
Hanscom-Sawdey AFB, MD
Description

The Program Management Support position requires the following:

  • Managing and maintaining Senior Intelligence Officer (SIO) and Deputy’s schedules; scheduling meetings in both the main SCIF and the satellite offices with different organizations.
  • Scheduling maintenance or repair of office items (HVAC system, printers, shredders, computers, fire alarm systems, safety inspectors, IT personnel, etc.).
  • Reviewing operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures; ensuring any and all amplifying information is accessible to SIO/SSO/Analyst.
  • Filing and retrieving SOCCERs/Taskers and archiving responses along with attachments for future reference.
  • Performing general office duties, such as answering telephone calls and greeting visitors, to ascertain the nature of calls and visits to route/direct properly.
  • Receiving, signing for, and distributing mail (both classified and unclassified) and accessing, storing, and handling classified material.
  • Providing support in the proper handling including preparation and tracking of physical classified products entering or leaving the facility.
  • Managing correspondence (both classified and unclassified).
  • Maintaining official government records in records management database systems.
  • Managing travel arrangements/assisting in voucher processing.
  • Performing basic bookkeeping work.
  • Preparing weekly reports for SIO Staff Meetings.
  • Updating recall rosters.
  • Preparing agendas and making/coordinating arrangements for meetings.
  • Coordinating with the local SSO Office all clearances of DVs and SSO visitors.
  • Acting as the Directorate’s Functional Area Records Manager (FARM); setting up and maintaining file plans; managing and maintaining paper and electronic files to facilitate tracking and resolution of issues associated with operations.
  • Maintaining civilian personnel folders.
  • Monitoring Annual Training.
  • Acting as Travel Point of Contact; providing Defense Travel System (DTS) support and experience to resolve all DTS issues/problems.
  • Creating presentation materials for both internal and external briefings.
  • Preparing reports to support internal meetings such as Staff Meetings and external meetings such as Video Teleconferences (VTCs).
  • Provides clerical support to other departments; coordinates with DET 7 and IN or other divisions to complete tasks.
  • Assists Facility Manager; serves as the secondary point of contact for all facility needs/problems; researches and prepares work orders for submittal; escorts maintenance contractors around the SCIF while conducting repairs; coordinates with CE on any maintenance issues.
  • UCC Monitor; documents exercise scenarios and responses; makes sure proper procedures are followed during scenarios, e.g., FCPON procedures, etc.
  • Handle Secure Internet Protocol Router Network (SIPRNET) communications to ensure that cognizant parties are informed and that appropriate responses are prepared, coordinated and communicated while maintaining the appropriate security disciplines.
  • Handle Joint Worldwide Intelligence Communications System (JWICS) communications to ensure that cognizant parties are informed and that appropriate responses are prepared, coordinated and communicated while maintaining the appropriate security disciplines.
  • Support the proper handling (to include preparation and tracking of physical classified products entering or leaving the facility).
  • Planning, formulation, editing, development, publication and storage of TOP SECRET/SCI products.
  • Support meetings and events attended or hosted by the SIO on an as-required basis.
  • Develop, maintain and modify the Division schedules and calendars as required on multilevel security systems.
  • Support administrative tasks as necessary to support management acquisition and operations functions.
  • Work flexible hours, including occasional overtime.
  • Carry out other duties as may be assigned or requested.

WORKING CONDITIONS

  • Anticipate minimal to no travel requirements.

QUALIFICATIONS:

  • Bachelor’s degree required
  • Three (3) to ten (10) years of related experience.
  • Must obtain and maintain a government security clearance at the Top Secret/SCI level.
  • Must be proficient in the use of Microsoft Office Applications (Outlook, Word, Excel and PowerPoint), Microsoft Internet Explorer, and the DTS.
  • Must be able to transport self to various facility sites, as required. If using own motor vehicle, must possess a valid driver’s license and proof of insurance.
  • Must be able to effectively communicate with customer senior leaders and staff.

Azimuth Corporation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status

Required Skills

MUST have knowledge of SOCCER and DTS; TS/SCI required for consideration
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