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Administrative Assistant II

Job Title
Administrative Assistant II
Job ID
27023489
Location
Washington,  DC 20001
Other Location
DC Metro Area
Description

Role and Responsibilities:

The Administrative Assistant II will Act as Non-Defense Travel System (DTS) Entry Agent (NDEA) responsible for the daily administration of DTS at the organizational level and at minimum perform the following:

  • Able to retrieve and manage DTS reports
  • Ensure organization information is current within the Defense Travel Administrator Maintenance Tool
  • Ensure travelers keep their DTS profile up to date, specifically profile E-mail address, Electronic Funds Transfer, and Government Travel Charge Card information,
  • Ensure authorizing officials have completed initial and annual required training and record of such training is retained for the current plus one previous year
  • Conduct profile and organizational maintenance to ensure routing lists are configured to maximize the accuracy of DTS documents while allowing for documents to be approved as expeditiously as possible
  • Monitor and report on vouchers that are not submitted within five business days of travel completion.
  • Complete required NDEA training and maintain proficiency.
  • Assist in drafting, editing, publishing, and distributing various routine documents to include technical reports, presentations, and information papers.
  • Ensure appropriate coordination and signatures are obtained on correspondence packages.
  • Assist in the preparation of responses to federal agency leadership 
  • Manage all incoming and outgoing packages through the Department's Correspondence and Task Management System (CATMS)
  • Maintain and provide a daily report on tasks due
  • Provide recommendations for office operating procedures to improve workflow and ensure consistency and accuracy of methods of operation.
  • Schedule and maintain the Director’s calendar and make logistical arrangements necessary to ensure timely arrival at various meeting locations.
  • Schedule and maintain the office calendar to ensure accountability of office personnel and meeting facility usage.
  • Complete other required duties as assigned and not otherwise listed

Other Experience, Qualifications, Skills and Education Requirements:

  • Support personnel should have 3-5 years of experience providing senior executive administrative support.
  • Must be familiar with Department of Defense writing styles as contained in DoD Manual 5110.04-M, Volume 1, DoD Manual for Written Material: Correspondence Management and DoD 5110.04-M, Volume 2, DoD Manual for Written Material: Examples and Reference Material.
  • Experience with Correspondence and Task Management System (CATMS)
  • HS/GED is required
  • Must be able to attain/maintain CAC/PIV access

Additional Information:

Applicants selected will be subject to a security investigation and will need to meet eligibility requirements for access to a classified and sensitive compartmented environment and information.

 

Azimuth Corporation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

Required Skills

Must have 5+ years' experience supporting upper level executives or General Officers


HEADQUARTERS

4027 Colonel Glenn Hwy, Suite 230
Dayton, OH 45431
P: 937.256.8571 F: 937.256.8752

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