Current Openings - Career Evolutions

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Office Manager

Job Title
Office Manager
Job ID
Scottsdale,  AZ 85260
Other Location

Career Evolutions is searching for an Office Manager for a rapidly growing FinTech company in Phoenix, AZ. This is an excellent career opportunity with a competitive compensation.

We are looking for that all-star up and comer candidate who is passionate, has a global mindset, thrives in fast-paced environments, and who is looking to join a dynamic team.
Job Summary: As the office Manager responsible for managing all aspects of the Phoenix site to maintain a well-organized, clean, safe and secure working environment for its staff and visitors. The ideal candidate will have a combination of facilities/maintenance management and office/clerical experience with an operational perspective.

·         Coordinate with staff and user groups for event set-ups
·         Organize and manage coffee services, snack programs, and preferred vendors
·         Schedule food and related event items for client visits
·         Manage operational budget, purchase order generation, and invoice review/approval processes
·         Coordinate with property management on maintenance and repair issues
·         Manage contract/equipment lease agreements
·         Implement training on purchasing and receiving modules
·         Maintain accurate PO files and complete monthly PO closing processes
·         Manage maintenance programs such as janitorial, electrical and general repairs/upkeep
·         Monitor badging and access systems for all onsite needs including Security Operations Center
·         Track and manage all shipping and receiving efforts onsite
·         Take charge of all office furnishings and space reconfigurations
·         Maintain site safety programs including emergency evacuations plans, HazMat/OSHA compliance,   fitness and sports, etc.
·         7+ years’ experience in office management
·         Strong communication and organizational skills
·         Experience managing and/or leading staff

·         Billing and Quickbooks experience highly desired
·         Practice in budget management
·         Strong knowledge and familiarity with contract and vendor management
·         Team-oriented and leadership skills
·         Microsoft Excel, PowerPoint and Word savvy

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