The mission of Mutual Housing California is to develop, operate and advocate for sustainable housing that builds strong communities through resident participation and leadership development. We strive for a work environment that is marked by honest, responsible and sincere interaction. As a team, our aim is to support each other to achieve individual and organizational goals. An interesting and challenging experience awaits you as a prospective employee of Mutual Housing.
Property Manager- New Harmony
- Job Title
- Property Manager- New Harmony
- Davis, CA 95820
- Other Location
Mutual Housing Management provides professional property management services to Mutual Housing California’s 18 affordable multifamily properties (currently 1009 housing units). The mission of Mutual Housing Management is to be an exceptional steward of Mutual Housing’s portfolio of multifamily housing properties to support long‐term sustainability.
Site Specific ResponsibilitiesFinancial
- Establish and implement rental rate increases and enforce collection procedures consistent with established policy and procedures. Monitor bad debt write offs. Review with Supervisor plans to implement rent increases.
- Approve property expenditures up to $500 and review for conformance with the Chart of Accounts. Expenses over the approved amount set by the Property Supervisor requires Property Supervisor approval.
- Review monthly accounting reports with Property Supervisor, discuss and document discrepancies. Review monthly operating statements and compliance with annual budget and implement plans of action to optimize site profitability.
- Prepare the annual operating budget and business plan for review with Property Supervisor.
- Collect all rents and other receivables due the property in conformance with Mutual Housing Management Policy.
- Coordinate the daily activities of the Maintenance Department to ensure proper response to maintenance requests, preparation of market ready vacancies and the overall quality of the community appearance.
- Perform and document interior and exterior physical inspections as required by your Property Supervisor, Regulatory Agencies, insurance company, or financial institution (i.e., quarterly interior inspections required on affordable properties.)
- Coordinate and monitor preventative maintenance schedules.
- Keep the Property Supervisor informed of any and all deferred maintenance. Items concerning health and safety issues are to be reported immediately to Property Supervisor with a plan of action for correction.
- Ensure property compliance with all applicable ADA (Americans with Disabilities Act), and Section 504 (FHAA) regulations.
- Prepare competitive bid packages as required by approved budget and in accordance with company procedures.
- Perform written annual or semi-annual unit inspections as required for your property and follow up on any deficiencies with Maintenance staff or resident regarding housekeeping or other observed lease violations.
- Maintain an organized system for accurate record keeping including resident files, marketing information, maintenance records, purchasing, inspections, general correspondence and budget logs.
- Develop and maintain a property safety plan to ensure safe working conditions.
- Supervise, train and motivate all on-site employees. Develop and maintain quality hiring and evaluation procedures consistent with company requirements.
- Maintain a secure and accurate procedure for key control.
- Process all required forms and ensure the timely submission of required reports.
- Monitor all federal, state, county and city agencies and notify the Property Supervisor of any ordinances effecting the property or neighborhood.
- Keep the Property Supervisor informed regarding resident relations, correspondence and calls concerning resident issues. Prepare property incident reports regarding all significant issues involving accidents, injuries, physical emergencies, criminal activity and similar important issues.
- Schedule site personnel to appropriately prepare for off-hours emergencies.
- Ensure all employees strictly adhere to Fair Housing Laws and Occupancy Guidelines.
- Maintain Yardi data entry of resident receipts, accounts payables, and other requirements established for the software.
- Submit accurate “Weekly Rental Report” information to the Property Supervisor on Monday mornings.
- Prepare Market Survey (rent comparability) Reports and ensure accuracy.
- Establish rental rates for prospective and current residents.
- Prepare marketing plans and resident profiles as requested by Property Supervisor.
- Adhere to the resident selection criteria in accordance with federal and state regulations and company policies and procedures.
- Maintain the highest physical and economic occupancy possible at all times. Lease vacancies and apartments on notice, professionally and as quickly as possible to reduce vacancy loss.
- Develop advertisements for use in newspapers, Apartment Guides, etc., for review by Property Supervisor.
QualificationsMinimum of three years’ experience in housing and/or property management. Preferred experience as a supervisor of multi-family housing or five years’ experience as a manager of multi-family housing. Working knowledge of applicable local and federal housing laws, including Fair Housing and Landlord and Tenant laws. Experience generating property budgets and managing affordable housing developments, including HUD, Low Income Tax Credits, Rural Housing, and Tax-Exempt Bond properties. Exposure to/familiarity with community organizing, services, and programs.
AccountabilityUnder minimal supervision, exercises independent discretion in performance of most job responsibilities. Exercises considerable latitude; work is reviewed to determine if objectives were accomplished. Establishes project objectives and delegates assignments. Decisions impact success of large projects, achievement of organizational objectives, and influence financial performance.
EducationHigh school diploma required. Bachelor’s degree in Business Administration, Real Estate, or related field preferred. Certified Property Manager or similar certification preferred.
Work Environment / Physical DemandsThe work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to push/pull object less than 30 pounds, walk, climb stairs and enter/exit buildings that are under construction, occasionally, without normal ingress/egress available.
- Ability to read fine print on documents. Able to speak clearly and make oneself-understood, while also understanding others using the English language.
- The noise level in the office work environment is usually moderate. However, the noise levels at jobsites can be high.
- The employee is required to stand and walk, sometimes for extended periods.
- The employee is required to work in outdoor weather conditions.
- Ability to understand and relate to concepts behind specific ideas and remember multiple tasks/assignments given to others over a period of days. Able to concentrate on moderate detail in both office and field with moderate interruption. Able to attend task/function for more than 60 minutes at a time.